Staff Accountant

Job Summary

The Staff Accountant supports financial operations by managing government contract reporting, regulatory compliance, tax filings, bank reconciliations, and grant-related activities. This role ensures accurate and timely submissions while supporting multiple programs and funding sources in a deadline‑driven environment.

Key Responsibilities

Government Contracts & Reporting

• Manage monthly CACFP reporting for PROS, including review, submission, and revenue recognition support
• Oversee annual CACFP budget submissions
• Prepare and submit quarterly financial reports and advance invoices for Rockland County contracts
• Coordinate Westchester County voucher submissions and maintain organized backup documentation
• Complete and submit NYSID Quarterly Employment Reports (QER)
• Prepare and submit NYSID Certified Payroll reports (including Skyline) via Suralink
• Perform monthly NYSID Courthouse Deductions analysis and submit supporting documentation

Tax & Regulatory Compliance

• Prepare and file quarterly NYS Fuel Sales Tax Refund claims
• Complete and submit quarterly NYS Sales Tax Returns
• Manage annual property tax exemption renewals for multiple municipalities
• Respond to required U.S. Census surveys

Grants & Special Funding

• Assist with grant reporting and compliance activities
• Prepare annual SECAR reporting (IDEA 611 & 619)

Accounting Operations

• Perform monthly bank reconciliations for operating, payroll, reserve, and FICA accounts
• Investigate and resolve reconciliation discrepancies
• Process monthly supplemental payroll for designated programs
• Prepare monthly journal entries including:
  • PNA revenue recognition
  • Foundation donation tracking
  • Rental revenue reconciliation

Billing, Analysis & Audit Support

• Prepare and submit invoices for specialized programs (e.g., Complex Care)
• Perform monthly financial analysis for Westchester County, Rockland County, and SEDCAR programs
• Assist with quarterly financial reporting and annual county contract budgets
• Support internal and external audits and maintain organized, compliant records

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or related field (or equivalent experience)
• Minimum 4 to 3 years of accounting, financial reporting, or compliance experience
• Experience with government contracts and regulatory reporting preferred
• Strong knowledge of reconciliations and tax filings
• Proficiency in Excel and financial systems
• Excellent organizational skills and attention to detail

Skills & Competencies

• Ability to manage multiple deadlines (monthly, quarterly, annual)
• Strong analytical and problem‑solving skills
• Effective communication with internal and external stakeholders
• High level of accuracy, accountability, and professionalism