Territory Rental Officer

• Registering, managing, and verifying lease agreements, addenda, and marketing contributions.
• Implementing rent changes, indexations (CPI), service charge advances, and marketing contributions.
• Monitoring contract terms, renewals, terminations, and handover documentation.
• Ensuring a complete and up‑to‑date lease file.

Lease Administration & ERP Management

• Processing all leasing changes in the real estate management system (SAP).
• Verifying property data, rental rates, allocation keys, and technical unit information.
• Ensuring proper registration of fixed charges, property tax (WOZ), assessments, and filing objections where required.

Invoicing and Financial Processing

• Invoicing monthly and quarterly rents, marketing contributions, and all recharges to tenants or third parties.
• Calculating and invoicing turnover rents and managing the submission of turnover figures (e.g., Tomcat).
• Processing incoming and outgoing payments based on bank statements.
• Preparing and processing direct debit and credit transfer orders.

Service Charge Administration – Annual Statements

In collaboration with the Technical Manager:

• Preparing the annual service charge settlement.
• Determining and entering allocation keys.
• Performing completeness checks, financial reviews, and drafting explanatory notes.
• Presenting settlements to the service charge committee.
• Invoicing and settling final statements with tenants.

Financial Reporting & Control

• Preparing periodic financial reports for management.
• Ensuring all revenues and expenses are recorded accurately, timely, and completely.
• Identifying deviations and reporting them to the Control department.
• Providing advice based on financial insights and trends.

Receivables Management (Support)

• Supporting the receivables team in monitoring and collecting overdue payments.
• Identifying risks and irregular payment patterns.
• Contributing to an up‑to‑date debtor position.

Communication & Collaboration

• Acting as the point of contact for Centre Management, tenants, and internal stakeholders.
• Professionally handling questions regarding contracts, service charges, rent payments, and invoicing.
• Closely collaborating with Property Management, Finance, Technical Management, and Control.

Owners' Association (VvE) Administration

• Managing the administration for Owners’ Associations.
• Preparing quarterly invoices, reviewing balance sheet positions, and supporting the annual accounts.

Job Requirements

Education & Experience

• MBO+ or HBO level, preferably in real estate, administration, legal assistance, or a commercial field.
• Experience within property management, housing corporations, commercial real estate, or contract administration in the Dutch market is strongly preferred.
• At least 3 years of experience in real estate administration, finance, rental administration, or property management.
• Experience with SAP or other real estate ERP systems is an advantage.
• Affinity with legal documents, particularly lease agreements.

Knowledge & Skills

• Solid understanding of Dutch tenancy law, service charges, indexation, and financial administration.
• Strong numerical insight and analytical skills.
• Fluent in Dutch, English and preferabel in German.
• Excellent skills in Excel and financial reporting tools.
• Accurate, meticulous, and reliable in data handling.
• Familiarity with retail real estate or commercial real estate is a plus.