Executive Assistant

The Business Development & M&A Division is responsible for Fluxys Group's strategic and international growth

It identifies, develops and implements opportunities for external growth, projects and partnerships in the areas of infrastructure and energy

By overseeing the entire cycle from inception to implementation, the division ensures strategic alignment and value creation, and actively contributes to Fluxys' ambition of shaping a bright energy future. 

The BD & M&A Division is looking for an Executive Assistant (m/f/x). 

As Executive Assistant to the Senior Vice President BD & M&A, your role will be to provide first-class administrative support to ensure the smooth running of the division.  

You will be responsible for managing the SVP's diary, organising their travel arrangements and handling confidential information, while ensuring effective coordination between the SVP and internal and external stakeholders. 

This role requires excellent organisational skills to ensure the smooth running of all administrative tasks, as well as a proactive and pragmatic approach and a keen eye for detail. 

• You will manage the SVP's work schedule by organising meetings and appointments and handling emails and phone calls
• You will coordinate the management of complex diaries and schedules, facilitating smooth and effective communication with other divisions
• You will draft, proofread and handle confidential correspondence as well as emails and official documents 
• You will provide comprehensive administrative support: preparing or organising documents, drafting meeting minutes and updating digital filing systems
• You will organise and prepare documents for some division meetings, including agendas, reports and presentations
• You will make and coordinate logistical arrangements for business trips, including accommodation and transport
• You will manage expense claims and invoice processing  
• You will help organise and coordinate off-site meetings and events
• You will demonstrate a high level of professionalism and act as an ambassador for Fluxys 

• You will manage the SVP's work schedule by organising meetings and appointments and handling emails and phone calls
• You will coordinate the management of complex diaries and schedules, facilitating smooth and effective communication with other divisions
• You will draft, proofread and handle confidential correspondence as well as emails and official documents 
• You will provide comprehensive administrative support: preparing or organising documents, drafting meeting minutes and updating digital filing systems
• You will organise and prepare documents for some division meetings, including agendas, reports and presentations
• You will make and coordinate logistical arrangements for business trips, including accommodation and transport  
• You will manage expense claims and invoice processing  
• You will help organise and coordinate off-site meetings and events
• You will demonstrate a high level of professionalism and act as an ambassador for Fluxys