TJJD - Purchaser IV – Purchaser - Statewide - 58973

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years.  Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week.  If any of this information is not provided, your application may be rejected as incomplete.  Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:  Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

BENEFITS

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov.  Benefits include:  Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program.  Optional add-on benefits include:  Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc.  Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

We are committed to transforming lives and building safter communities by working collaboratively, communicating openly, and upholding the highest standards of integrity and professionalism. Our team models accountability, transparency, and respect, taking proactive steps to ensure the physical and emotional safety of youth, staff, and the community. We strive for excellence through continuous growth, thoughtful decision making, and mission driven collaboration, supporting one another while embracing challenges that lead to meaningful, long-term impact.

GENERAL DESCRIPTION

Performs highly complex (senior-level) purchasing and procurement work.  Work involves planning, organizing, coordinating, and negotiating the procurement of supplies, equipment, and services; writing general and technical specifications; preparing and reviewing procurement documents for supplies and equipment; coordinating the maintenance of or maintaining detailed records of all items purchased or repaired; preparing related reports; and interpreting and monitoring relevant legal and regulatory requirements.  Assists with implementation of the Veteran Heroes United in Business (VetHUB) program as needed.

Works under limited supervision with considerable latitude for the use of initiative and independent judgment.  May be required to travel and/or work in excess of 40 hours per work week.

ESSENTIAL DUTIES

Plans, organizes and coordinates the purchasing of and purchases supplies, equipment and services of specialized nature within assigned classifications; and initiates and approves local and emergency purchases.

Reviews and approves requisitions for completeness and compliance with applicable requirements prior to coordinating the processing of invitations for bid.

Oversees the maintenance or maintains current vendors’ catalogues of items under contract as well as catalogues of other items, which may be required by agency activity.

Negotiates and makes recommendations for annual contract awards; awards contracts; and suggests additional items to contract.

Rejects items that do not meet specifications, based on factors such as weight, grade, required certificates, and conditions.

Prepares and submits compliant reports to Texas Procurement and Support Services on questionable merchandise and problem vendors; and prepares other reports as needed.

Makes recommendations for and assists in the development or revision of related standards and specifications.

Monitors legal and regulatory requirements pertaining to purchasing and procurement; and provides technical guidance to field and other purchasers, including assisting with identifying and providing opportunities to VetHUB vendors to meet the agency’s VetHUB goals.

Collaborates with departmental staff in meeting established objectives and goals; promotes a positive working environment; shares information, identifies concerns and trends; and recommends improvements to resolve problems or enhance operations.

Assists with implementation of VetHUB activities as needed, including scheduling attendance at various outreach events for VetHUB vendors, collecting expenditure data, and preparing and submitting required reports.

Assists with the development of policies, procedures, guidelines, and forms relevant to the program area and in the development of plans to improve programs or to address areas of concern.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

Will be required to travel up to 5% of the time.

Actively embody and support the Texas Model by demonstrating its core values in daily tasks and interactions with others.

MINIMUM QUALIFICATIONS

High School diploma or equivalent.  Six years of full-time wage-earning experience that may be any combination of the following:  inventory management, warehouse operations, purchasing, or property accounting.

Required:

·         Must obtain Certified Texas Contract Developer (CTCD) within 6 months of employment.

PREFERRED QUALIFICATIONS 

·         Bachelor’s degree with major course work in business administration, public administration, political science, criminal justice, behavioral science, education, communications, or a related field.

·         Certified as a Certified Texas Contract Developer (CTCD).

Experience and Education Substitutions:

One year of appropriate experience may substitute for one year of college (30 course hours) on a year for year basis.

Completed course hours of undergraduate study may substitute for up to four years of experience on a basis of 30 course hours for one year of experience. 

Completed course hours of graduate study may substitute for up to two years of experience on a basis of 12 graduate course hours for one year of experience. 

Experience requirements may be satisfied by the prorated part-time equivalent.

Note:  Any degree, diploma, high school equivalent, or course hours required to meet minimum qualifications must be from an accredited educational institution.

Requirements for Continued Employment:

·         Failure to acquire/maintain required certification will result in termination of employment.

KNOWLEDGE, SKILLS, AND ABILITIES

·         Knowledge of purchasing and procurement methods and procedures

·         Knowledge of state procurement principles and practices.

·         Knowledge of or ability to learn Centralized Accounting and Payroll/Personnel System (CAPPS).

·         Knowledge of assigned commodities and products on the open market.

·         Knowledge of supply sources.

·         Knowledge of principles of business administration and accounting.

·         Skill in problem solving.

·         Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

·         Skill in using resources to achieve optimal results.

·         Skill in operating a computer, applicable software, and standard office equipment.

·         Ability to perform arithmetic computations.

·         Ability to prepare general and technical specifications.

·         Ability to work effectively with suppliers, state agencies, institution administrators, and other organizations and stakeholders and maintain a professional courteous demeanor.

·         Ability to evaluate bids.

·         Ability to develop methods and procedures for locating supply sources.

·         Ability to maintain a system of record keeping.

·         Ability to maintain effective working relationships with vendors, suppliers, and other stakeholders.

·         Ability to communicate effectively, both orally and in writing.

·         Ability to seek out relevant data and analyze complex information.

·         Ability to interpret and explain laws, rules, regulations, policies, and procedures to different audiences.

·         Ability to prioritize and manage multiple tasks.

·         Ability to plan, organize, and coordinate work assignments.

·         Ability to meet deadlines.

·         Ability to train others.

·         Ability to process information logically, make decisions, and demonstrate the soundness of those decisions.

·         Ability to work in excess of 40 hours per work week and travel occasionally.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The following physical demands and working conditions are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Analyzing

Alphabetizing

Ability to communicate effectively, orally and in writing

Ability to see

Ability to hear (with or without aid)

Heavy lifting, up to 25 lbs.

Heavy carrying, up to 25 lbs.

Pulling

Pushing

Walking

Standing

Sitting

Repeated bending

Identify colors

Depth perception

Operate motor equipment

Reaching above shoulder

Kneeling