Job Description
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Working five days a week in a pressurised environment characterised by a demanding workload,
requires the individual to have exceptional time management and organisational skills,
resiliency and the ability to navigate constant deadlines and high expectations, while
maintaining high expectations, quality output and professional composure. We're looking for
candidates who are eager to develop in our fast-paced environment. The right individual will
embrace challenges as growth opportunities, demonstrating a natural aptitude for prioritisation,
efficiency and attention to detail. You should be someone who views demanding situations as
chances to sharpen your professional capabilities and acquire valuable skills that will enhance
your long-term career trajectory. We value candidates who approach complex tasks with
enthusiasm, continuously refine their work processes, and recognise how these experiences
contribute to their professional development journey.
What this job involves
Extensive diary management across multiple time zones
Full inbox management
Organising international travel including meeting and transport arrangements, confirming accommodation, and producing detailed itineraries often of a complex nature
Assisting in organising external meetings and operational meetings in various locations around EMEA, AMER and APAC region
Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
Developing and maintaining effective working relationships with colleagues and clients
Drafting documents and correspondence
Organising client entertainment, both in the UK and globally
Organising internal and external lunches & dinners, booking the relevant dining rooms and restaurants both in London and globally
Organising meetings and presentations booking the relevant rooms and equipment both in the UK and globally
Ensure the travel plans align with meeting schedules and objectives.
Ascertain finding the most cost effective and sustainable options, in line with JLL and client T&E policy to ensure the most cost effective and sustainable travel is booked, where possible.
Implement the JLL and Client T&E process by ensuring receipts are obtained and submitted on a timely basis, be link point between expenses processing hub and relevant teams and help resolve queries raised by the T&E team.
Review expenses on behalf of Senior’s, raising necessary queries with stakeholders.
Work closely with the internal stakeholders to ensure effective communication across the business.
Providing wide ranging administrative assistance
Support with project work (as applicable)
Support with material preparation as and when required
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
Sound like you? To apply you need to be / have:
4+ years as an assistant
Working within a global team
Extensive international travel management
Excellent spoken and written communication skills in English
Ability to work independently with minimal supervision
Manage both global senior leadership and large group meetings
Team player who deals effectively with colleagues and clients
Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
Some analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issues
Understands and appreciates the importance of using discretion
Highly respected by colleagues and serves as a positive role model
Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
Shows initiative in taking action and responding appropriately
Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary
Has proven organisational skills
Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients
The candidate must demonstrate the ability to establish good relationships with both clients and colleagues
A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken
Experience
Proven experience as an Executive support to demanding Stakeholders
Highly organised ability to multitask and prioritise tasks
Proficient knowledge of technology / IT applications i.e., Word, Excel, Teams, SharePoint with strong PowerPoint
Experience with large multinational corporate environment
Experience within a demanding and fast paced, ever-changing environment.
Great verbal and written communication skills
Ability to work independently with minimal supervision.
Understands and appreciates the importance of using discretion.
Uses appropriate judgement when responding to the needs of senior level executives both internally and externally.
Always proactive, flexible, taking initiative and actions.
Ability to multitask and prioritise tasks
#LI-JB2
Location:
On-site –London, GBRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.