Corporate Administrator – Beneficial Ownership Reporting

We have an exciting opportunity for an experienced and enthusiastic Corporate Administrator to join our award-winning and fast paced Governance Services team in Cayman. 

You will have a key role in providing administrative and operational support to the Regulatory Reporting and Data Services team and its high quality and diverse portfolio of clients.

In return, we can offer you focused mentoring and support to ensure you continue to grow both personally and professionally. If you'd like to be part of our friendly and growing team, please get in touch today!

About the role

• Maintain and update beneficial ownership registers in line with regulatory and statutory requirements

• Collect, verify, and record beneficial ownership information from directors, shareholders, members, and other relevant stakeholders

• Assist with the preparation and submission of beneficial ownership filings to the relevant authorities within required deadlines

• Maintain corporate records within internal systems, including ViewPoint

• Monitor changes in ownership structures and ensure records are kept up to date

• Liaise with internal teams and clients to obtain required information and provide updates as needed

• Support billing-related tasks to assist with timely invoicing and resolution of client accounts

• Assist with internal reviews, audits, and due diligence requests by providing accurate documentation

• Identify and flag any discrepancies or missing information in records for follow-up

• Support the team in improving processes and ensuring data accuracy across systems

About you

• Previous experience as a Corporate Administrator or similar role within a corporate services provider,(law firm, or financial services environment)

• Basic understanding of corporate structures and regulatory requirements, including beneficial ownership

• Experience maintaining corporate records and working with internal systems (e.g. ViewPoint or similar)

• Strong attention to detail and ability to manage and update records accurately

• Able to manage multiple tasks and meet deadlines in a fast-paced environment

• Good communication skills, with the ability to liaise with clients and internal teams

• Proactive and organized, with a willingness to take ownership of tasks and follow through to completion

• Comfortable working as part of a team while also managing individual responsibilities

• Exposure to beneficial ownership reporting or similar regulatory filings would be advantageous, but is not essential

• Experience with Cayman or other offshore jurisdictions would be beneficial

• Familiarity with internal databases or reporting tools would be an advantage

• Working knowledge of Excel (e.g. basic data handling, tracking, and reporting) would also be considered an advantage.