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Must submit typing skills test certificate with application. Test can be taken at the Alaska Job Center or other job testing location or online. Name and date of test taken must be on the certificate. Tests older than one year will not be considered valid.
Assessing Clerk I
Assessing Clerk III
Other Functions:
Assessing Clerk I/II/III
Soldotna, AKPosted 2 months ago
FULL_TIMEonsiteentry
Job Description
Under the general direction and supervision of the assessing administration manager, the assessing clerk represents the assessing department as the primary point of contact for public inquiry and is responsible for maintenance of assessment records including data input of building sketches, appraisal and information.
The Assessing Clerk position is responsible for maintaining a higher level of review and record maintenance and includes responsibilities involving subdivision processing and taxability of personal property to include boats and aircraft. The Assessing Clerk position upgrade to the higher salary range is not automatic but is conditioned upon budgetary restrictions and management’s review of the individual competency and capabilities of the assessing clerk employee.
The Assessing Clerk position is responsible for maintaining a higher level of review and record maintenance and includes responsibilities involving subdivision processing and taxability of personal property to include boats and aircraft. The Assessing Clerk position upgrade to the higher salary range is not automatic but is conditioned upon budgetary restrictions and management’s review of the individual competency and capabilities of the assessing clerk employee.
High school diploma or GED. Familiar with computer processing, accurately and proficiently type a minimum of 40 wpm Ability to function in stress related environment; Must be able to interact effectively with the public and handle difficult situations.
Must submit typing skills test certificate with application. Test can be taken at the Alaska Job Center or other job testing location or online. Name and date of test taken must be on the certificate. Tests older than one year will not be considered valid.
Preferred Qualifications: Six (6) months experience in an office setting or customer service field assessor’s/appraisal office, or related field.
Assessing Clerk II : Assessing Clerk I may move to Assessing Clerk II once documented training is complete and will be responsible for maintenance of assessment records including data input of building sketches, appraisal and information. Must demonstrate competence with outlook, excel, the basic understanding of the taxability of personal property to include boats and planes, and the use of the existing CAMA system. Assessing Clerk II position is conditioned upon budgetary restrictions and management’s review of the individual competency and capabilities of the assessing clerk. Applicant may be placed at Assessing Clerk II depending on previous experience and director approval.
Assessing Clerk III: Assessing Clerk III has advanced skills in word processing and spreadsheet applications. Demonstrated ability to read subdivision plats to determine ownership and area of resulting parcels. Ability to identify parcels on map using aliquot part descriptions and/or interpret complicated ownership title transfers. Bump up to Assessing Clerk III is conditioned upon budgetary restrictions and management’s review of the individual competency and capabilities of the Assessing Clerk. Applicant may be placed at Assessing Clerk III depending on previous experience and Director approval.
Essential Functions:
Assessing Clerk I
- Greets visitors, ascertains nature of business and responds to requests for service and information and conducts them to the appropriate official when necessary.
- Answers multiline phone system
- Interprets and troubleshoots property owner concerns regarding administrative errors made in assessments and/or resulting tax
- Inputs land attributes, building sketches, and structure element information from appraisals into CAMA system. Reconciles errors and inputs corrections.
- Catalogs and edits digital images, prepares them for printing and import into the CAMA system
- Prepares and maintains assessment records for real and personal property. Creates and deletes accounts as warranted.
- Receives and responds to routine personal property correspondence and address change requests.
- Receives exemption applications from residents, explains exemption programs and checks applications for completeness.
- Conducts limited ownership research involving chain of title records. Prepares general correspondence dealing with real and personal property accounts.
- Reads legal descriptions and maps to locate parcel information and account numbers.
- Makes changes to parcel data as required, including taxing jurisdiction, physical addresses, legal descriptions and property classification.
- Prepares documents for archiving and inputs data into records management system for microfilm and/or storage.
Assessing Clerk III
- Makes limited adjustments to valuations and assists in solving other concerns or inquiries
- Analyzes subdivision plats and current parcel maps to determine new parcel numbers and ownership. Inputs new subdivision and parcels into system and retires old parcels. Determines corrected legal description of non-platted remainder parcels.
- Reviews situs survey records of boats and aircraft to verify accuracy of filing and determination of taxing jurisdiction
- Assists in determining which boats and aircraft are added to the assessment roll by verifying sufficiency of situs dates.
- Instruct temporary and new assessing clerks in the use and input techniques of the personal and real property assessment systems.
- Conducts audits of address information and property classification codes for accuracy.
- Processes tax certificates and request for estimated tax bills on new subdivision filings.
Other Functions:
- Other related duties as assigned.
Physical Demands: While performing the duties of this job, the employee is frequently required to communicate orally, and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.