Planning & Support Coordinator

Job Description

Consultant, Planning & Support Coordinator

Rank 3

Scarborough, ON (Hybrid)

Deadline: This posting will close by May 27, 2026, at 11:59 PM EST.

The anticipated annual base salary for this position is $67,200 - $88,200. The salary offered will be based on the candidate’s experience, knowledge, skills and qualifications.

Toyota Canada Inc. currently has an exciting opportunity for an enthusiastic individual to provide process, financial and administrative support to our External Affairs (EA), Corporate Strategy, Business Innovation, Advanced Business Development, and Regulatory Affairs departments. This includes planning, compliance, financial administration, budget analysis and event management for the departments.

The successful candidate will also have the opportunity to coordinate with internal and external stakeholders (vendors, contractors, Finance and Accounting, etc.). This reports to the Director, Corporate & External Affairs. 

What We’ll Bring:

Company & Culture

• A hybrid work environment

• A work environment built on teamwork, flexibility and respect

• Professional growth and development programs to help advance your career

• A focus on respect for people and continuous improvement

• Summer Hours – condensed work week during the summer

Benefits

• Competitive compensation package including bonus

• Extended health care and dental benefits effective immediately

• Company pension plan with additional employer contributions

• Associate vehicle discount program

• Reimbursement programs (tuition & fitness)

• Paid holiday shutdown and competitive paid time off benefits

• Sabbatical leave program

What You’ll be Doing:

• Strategic time management for leadership including calendar management for the General Counsel & Corporate Secretary, the Director, Corporate & External Affairs, and the National Manager, Business Innovation & Development, scheduling meetings, organizing travel, coordinating executive approval, demo vehicle ordering, and expense reports 

• Liaise regularly with departments, internal Associates, and stakeholders to provide necessary support 

• Monitor and analyze budgets to provide quarterly summary and projections (including monthly report and variance analysis, quarterly forecasting, original budget and forecast creation while flagging any risks and partnering with F&A) 

• Provide financial administration support by creating RQs and POs, processing invoices, tracking expenditures, reviewing contracts, creating and maintaining SOPs, and supporting team member financial administration training for EA 

• Increase collaboration between teams and executives by creating, presenting and implementing the annual team engagement plan for EA and Corporate Strategy 

• Organize the executive holiday party 

• Ensure Corporate Strategy team is supported by booking MC and EC meetings, creating agendas, and supporting organization of Corporate Strategy events 

• Support departments with miscellaneous tasks to ensure timelines are met, including monthly sales press release support, ZEV credit submission 

• Administration Support – maintain department storage room, TCI Connect, supply ordering, vehicle circulation, recurring team meeting scheduling, catering orders, support team members with booking travel, department card reconciliation 

What You’ll Bring:

• Post Secondary education in Business Administration or related discipline 

• Minimum of 2 years’ experience in a similar role 

• Excellent analytical skills 

• Excellent oral and written communication skills 

• Highly organized and ability to plan 

• Ability to multitask 

• Proven ability to communicate and coordinate with cross-functional groups 

• Previous Accounting experience is an asset 

• Previous Automotive industry experience is an asset 

• Bilingual (English/French) is an asset 

About Us

Toyota Canada Inc. is the exclusive Canadian distributor of Toyota and Lexus vehicles. Toyota Canada's head office is in Toronto, with regional offices in Vancouver, Calgary, Montreal and Halifax. Toyota parts and accessories are distributed through TCI's Parts Distribution Centres in Bowmanville and Vancouver. TCI supports over 287 Toyota and Lexus dealers in Canada with services that include training, sales, marketing, environmental and customer satisfaction initiatives.

What Sets Us Apart?

A focus on people, passion for Toyota, innovation and continuous improvement have made us an award-winning company, recognized worldwide for our technological leadership and superior standards of quality, community involvement and environmental responsibility.

What You Should Know:

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. We are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, or any other characteristics protected by law. Please advise us at any point during the recruitment and selection process or your employment if you require accommodation. Please note TCI may use AI-powered tools to assist us with initial screening and assessment.  Talent Acquisition Specialists always review all applications and Hiring Managers always make final hiring decisions throughout the selection process.

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