Administrative Assistant III (Receptionist)
Job Description
The Office of Management and Budget's Mission:
The Office of Management and Budget serves Commissioners Court in carrying out its vision for Harris County government. Our mission is to assist the Court in safeguarding the County’s fiscal health, achieving strategic objectives, promoting transparent, accountable government and serving the residents of Harris County.
The Office of Management and Budget has four primary areas of responsibility:
Position Summary:
Under general supervision, the Receptionist is primarily responsible for occupying the front desk to answer the telephone, greet and direct clientele to the correct area needed and perform various administrative duties for the Office of Management and Budget and thr Office of County Administration as necessary.
Duties and Responsibilities:
- Greets, registers, assists and directs visitors to the conference rooms.
- Answer the mainline on the floor and transfer them to the correct person.
- Maintain a clean work area.
- Stock kitchen.
- Scan documents.
- Order and organize office supplies.
- Time stamp all mail items upon arrival.
- Reserves and maintains the floor's conference room's calendar
- Assists with technology equipment for conference rooms, as needed
- Provide some administrative support to both OMB and OCA staff, including managing calendar schedules and meeting preparations
- Other job duties as assigned
Harris County is an Equal Opportunity Employer
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 90% with a typing speed of 40 wpm and 85% accuracy.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test
Please see testing instructions in the General Information section below.
Education:
- High School Diploma or equivalent from an accredited college or university
Experience:
- Minimum of one (1) year of Administrative Support experience
Additional Requirements:
- Candidates must complete a clerical skills test and achieve a minimum typing speed of 90% aptitude, 40 WPM with at least 85% accuracy
Knowledge, Skills & Abilities:
- Ability to muli-task.
- Ability to provide attention to detail, organized, and good communication skills
- Ability to adapt
- Provide excellent customer service skills
- Ability to problem solve
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Register Online for the HRT Clerical Skills Test using the following link:
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test
Click on "Apply" to submit your request for testing
You will receive a test invitation and instructions via e-mail within 48 hours
You will have no more than 5 calendar days to access and complete testing
Your score will be automatically uploaded to your application
The test may be taken once every 30 days
Most recent test scores are retained for up to 6 months
Position Type and Typical Hours of Work:
- This is a full time position required to work in person. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m.
Work Environment and Physical Demands:
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.
- This is largely a sedentary role. This would require the ability to lift files up to 10 pounds, open filing cabinets and bend or stand as necessary.
Reporting Relationship:
- Reports To Position: Office of County Administration, Director, Operations
Supervises Positions: none