Head Start Program Secretary

An anticipated full-time vacancy exists for a Head Start Program Secretary within the CCIU's Division of Student Services. This position will be located at Gordon Early Literacy Center in Coatesville. 

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!  

We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond.  

If you are looking for an exciting, challenging opportunity to grow your career, don't wait � apply today to make Team CCIU even stronger tomorrow!

Summary:
The Head Start Program Secretary is a service personnel position. The secretary person responds to the needs of the Head Start program and is knowledgeable of all facets of the program operation. This position reports directly to the Head Start Director who is responsible for supervision and evaluation.

Essential Job Responsibilities:

• Maintain employee files ensuring all aspects of Head Start requirements are up-to-date, inclusive of all clearances and health forms

• Assist with reception duties as required, including welcoming families, ensuring arrival and dismissal processes are followed when students arrive or depart from the main office, and maintaining the visitor sign-in logs

• Maintain records of hourly staff timecard submission, including following up with employee when not submitted according to payroll deadlines

• Responsible for developing and maintaining a system to ensure all program materials are ordered, received, and available to staff as needed

• Obtain quotes, process purchase requisitions and ensures that they are completed in a timely manner

• Assure that all supplies are ordered as needed when requested by content area specialists and supervisors

• Track cost of supplies, monitoring usage to ensure cost effectiveness within the allocated budget

• Responsible for timely maintenance of all office machinery as needed

• Maintain petty cash funds and submit reconciliation to IU Business Office

• Maintain accurate accounting of all program keys

• Maintain files, including confidential information, as requested by Program Supervisor

• Ensure thorough preparation and follow through of staff meetings

• Book appropriate space

• Print and copy agenda and associated materials

• Prepare a sign-in sheet for each meeting and submit to human resources for training hours

• Responsible for posting outgoing mail and replenishing funds for meter

• Responsible for organizing fire, weather, and safety drills monthly at each non-district location

• Maintain a binder of completed drills

• Plan dates and times for buildings, provided by the 20th day of the preceding month

• Responsible for election sheets for supplemental days and hours as requested by supervisor

• Responsible for filling supply orders for all staff

• Perform other duties assigned by the supervisor

Qualifications:
Education and Experience:

• High School Diploma required
• Prior experience in secretarial field required, 3+ years experience strongly preferred
• Familiarity with Microsoft Word, File Maker Pro, First Class & Microsoft Excel required

Professional or Other Required Clearances:

• Current police, child abuse, and FBI fingerprint clearances within 1 year required

Anticipated Salary Range (2026-2027 SY):
Support Hay, Band 10, $22.50 - $29.82/hr. 
* Placement on band is based on years of direct experience in a comparable role.
260 day position, 7.5 hours per day, 5 days per week

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Equal Opportunity Employer
Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for any opening should contact the Department of Human Resources at 484-237-5085.