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Job Description
Job Id:
470
# of Openings:
1
Position Summary
The Human Resources / Executive Assistant provides administrative and operational support to both the Human Resources function and Executive Administration team. This position plays a key role in supporting employee engagement, recruitment, onboarding, and organizational operations while maintaining professionalism, confidentiality, and exceptional customer service. The ideal candidate is highly organized, self-driven, adaptable, and eager to grow professionally within a collaborative and fast-paced environment.
This role offers opportunities for professional development and career growth for individuals interested in expanding their experience in Human Resources.
Supervisory Responsibilities:
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None
FLSA:
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Hourly, Non-exempt.
Employment Type:
-
Regular Full-Time.
Pay:
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$24/hr
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Essential Duties & Responsibilities
- Manage employee recruitment activities, including posting positions, coordinating interviews, communicating with candidates, and assisting hiring managers throughout the selection process.
- Coordinate and manage new hire onboarding processes and employment documentation.
- Conduct new hire orientations and provide information regarding HR policies, procedures, programs, and employee benefits.
- Perform onboarding and offboarding activities, ensuring a positive employee experience and accurate recordkeeping.
- Maintain and update confidential employee personnel files and HR records in accordance with organizational policies and applicable regulations.
- Assist with employee engagement initiatives, employee events, wellness activities, recognition programs, and other special projects.
- Respond to internal and external inquiries related to Human Resources and administrative support in a professional and timely manner.
- Perform general administrative office duties including answering and directing incoming phone calls, receiving and sorting incoming mail, and document preparation.
- Provide daily administrative support to the Executive Administration team, including drafting correspondence, preparing reports and presentations, coordinating meetings, and managing calendars as needed.
- Support the organization by identifying opportunities for process improvement and assisting with implementation of new initiatives.
- Exercise independent judgment and demonstrate initiative while managing multiple priorities and deadlines.
- Maintain confidentiality and professionalism when handling sensitive employee and organizational information.
- Perform other Human Resources and administrative duties as assigned.
Essential Skills & Abilities
- Excellent verbal and written communication skills.
- Strong interpersonal, customer service, and relationship-building skills.
- Excellent organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Self-driven with the ability to work independently and take initiative.
- Positive attitude with a willingness to learn and grow professionally.
- Working knowledge of human resource principles, practices, and procedures.
- Strong problem-solving and critical-thinking abilities.
- Excellent time management skills with a proven ability to meet deadlines.
- High level of professionalism, discretion, and confidentiality.
- Proficient in Microsoft Office Suite and related office software applications.
Essential Education & Experience
- High School Diploma or GED equivalent required.
- Minimum of two (2) years of related administrative or Human Resources experience required.
- Associate’s or bachelor’s degree in human resources, Business Administration, or a related field preferred.
- PHR or SHRM-CP certification preferred.
Essential Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to frequently communicate verbally and hear conversations in person and over the telephone.
- Must be able to stand, walk, bend, reach, and move throughout the office and organization facilities.
- Must occasionally lift, carry, push, or pull up to 15 pounds.
- Must be able to operate standard office equipment, including computers, printers, copiers, and telephones.
- Must be able to access and navigate all departments and facilities within the organization.
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