Administrative Support Assistant II, Steward Observatory

Financial : Provide reliable, consistent, and professional administrative support to a large group of faculty, postdoctoral scholars, and graduate students, including travel organization and processing, purchasing and reimbursements, and general financial management tasks. Respond to student and faculty inquiries and non-routine requests for information. Maintain efficient documentation and tracking of financial records. Coordinate efforts with the TDC administrative team and the Steward Observatory Business Office. Program Coordination : Support meetings, conferences, workshops, and other program events from planning through execution. Serve as liaison with other campus entities to support research initiatives, training efforts for students, and project activities. Coordinate logistics and provide administrative support to ensure smooth operation of program functions. Assist with data collection, organization, and compilation for report development. Outreach Materials : Develop program assets and materials, including email campaigns, program announcements and documentation, social media content, website updates, and other communications as needed. Support outreach efforts to promote program activities, research outcomes, and community engagement through various media channels. Knowledge, Skills, and Abilities : Excellent oral and written communication skills. Excellent interpersonal and organizational skills. Able to learn new tools, techniques, applications, systems and processes as needed. Ability to work a flexible schedule on occasion. Successful candidate will be self-motivated, able to work independently and as a team member. Must be able to manage several projects concurrently, prioritize tasks, and meet deadlines. Knowledge of office and administrative practices and principles. Proficiency in Microsoft programs, including Word, Excel, PowerPoint, and Zoom. Demonstrates excellent communication skills, follow through, and attention to detail.