Job Description
POSITION OVERVIEW
Works under the direction of the Department Supervisor in the procurement, planning, and inventory management of material for the overall operation of the company.
General:
The Buyer/Planner is responsible for the development and execution of global Supplier strategies driving long-term improvements in service, quality, cost, delivery and innovation, enhancing the competitive and commercial performance of PHI and its customer base. Buyer/Planner executes the relevant strategies across the managed portfolio by leading the sourcing process, negotiating with approved suppliers, culminating in a contract that meets the product or service requirements. Buyer/Planner manages the commercial and contractual relationships within their portfolio, ensuring commercial issues are appropriately and expeditiously resolved. The Buyer/Planner assists in developing a robust process and governance framework to guide the day-to-day global activities of the Global Procurement group on a consistent basis and support the continuous improvement initiatives to satisfy the business needs in terms of efficiency and effectiveness.
Key Functions:
Market and fleet research
Inventory planning
Purchasing material
Supplier selection and management
Expediting of materials as required
Manage and adjust allocations to meet supply chain needs
ERP system management
Inventory counts and adjustments
Routing of material to meet scheduled needs
Warranty and contract performance claims
ESSENTIAL DUTIES & ACCOUNTABILITIES
Under direct and indirect guidance, the Buyer/Planner is required to become proficient in their assigned areas
Using data from the ERP system and other sources, determine material requirements and actions to meet those requirements (exchange, loan, etc.)
Determine the supplier and pricing, then issue a purchase or repair order to the appropriate supplier
Prioritize orders and shipments to satisfy needs (normal, expedite and AOG)
Support inventory count as required (reconciliation, investigation, counts, survey)
Manage repair orders to meet system requirements
Communicate with supervisor on items that may drive operational performance and require assistance
Ensure that parts purchased, repaired, or rented for aircraft have the appropriate regulatory documents
Manage supplier performance and incorporate corrective action when required
Invoice management related to discrepancies created by procurement and/or supplier
Manage major supplier accounts to meet contractual obligations
Manage all supplier claims for warranty and/or non-performance
Management of established contracts. Participate in the creation and negotiation of new contracts.
Accountable for ensuring corporate Safety Management System activities are being effectively applied by staff personnel within PHI
This job is an in-office assignment
Travel may be required to visit PHI bases or vendors/suppliers
Work in Microsoft products, especially Excel for reporting and analysis
Promote PHI’s Destination Zero initiative
Other duties or special projects as assigned
QUALIFICATION REQUIREMENTS
High school diploma required, Associate or Bachelor’s degree preferred. Requires 5 years prior related work experience
Proven track record of managing a purchasing portfolio in a global, multi-functional environment, including complex tax, regulatory and industry-specific requirements
Solid knowledge of business and economic issues, cost structures and contracts. Deep understanding of the relevant industry, including cost drivers, market dynamics and the competitive landscape
Strong analytical and communication skills that can be utilized to influence and drive the decision-making process
Ability to manage multiple priorities and tasks simultaneously and maintain tight timelines while meeting targeted savings outcomes
Strong conflict management, problem-solving and communication skills (both verbal and written)
Knowledge of program management tools and techniques (Word, Excel, PowerPoint, etc.)
Note: PHI experience may be considered as an alternative to college education requirements.
ORGANIZATIONAL CORE VALUES
Safe – We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome.
Efficient – We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity as a high performing organization.
Quality – We are committed to ensuring excellent organizational performance, which produces sustainable and reliable outcomes.
Service – We are dedicated to the service of our customers, our communities and each other.
BEHAVORIAL COMPETENCIES
Drive & Energy - Effective performers have a high level of energy and the motivation to sustain it over time. They are ambitious and passionate about their role in the organization. They have the stamina and endurance to handle the substantial workload present in today’s organization. They are motivated to maintain a fast pace and continue to produce even in exhausting circumstances.
Functional/Technical Expertise - Effective performers are knowledgeable and skilled in a functional specialty (e.g., finance, marketing, operations, information technologies, human resources, etc.). They add organizational value through unique expertise in a functional specialty area. They remain current in their area of expertise and serve as a resource in that area for the organization.
High Standards - Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and products, and they hold staff accountable for quality. They find best practices, share them, and then improve upon them.
Initiative - Effective performers are proactive and act without being prompted. They don’t wait to be told what to do or when to do it. They see a need, take responsibility and act on it. They make things happen.
Integrity - Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions and foster a work environment where integrity is rewarded.
TRAINING REQUIREMENTS
Comply with all Company-required training
HSEQ DUTIES & RESPONSIBILITIES
Understand and provide visible support of Destination Zero
Practice job duties with Safety at the core of all tasks
A job is not complete unless it is done safely
Stand-Up, Speak-Out, and Take-Action – Do the right thing when no one is looking, report safety concerns, near misses and incidents to management, use the Stop Work authority to immediately stop unsafe acts or work practices.
DIMENSIONS
The primary responsibility is to provide for the purchase of parts, materials, supplies and services, with the objective that they will be available at the time, place, quantity, quality and price consistent with the needs of the company. This balancing of several factors is critical to the competitive success of the company.
Must possess the following core competencies:
Drive-Energy – is essential to be able to maintain a fast pace and continue to produce even in sometimes exhausting circumstances.
Functional/Technical Expertise – allows the individual to add organizational value through unique expertise and serve as a resource to the organization within his/her area or expertise.
High Standards – sets the stage for continuous improvements, the adoption of “best practices” and ultimately influences organizational standards.
Initiative – generates pro-active actions necessary to make things happen without being told to do so.
Integrity – directs daily actions that are ethnical and honest. It fosters personal responsibility.
Conflict Management – is critical to an effective, decision-making process involving differences of opinion.
Mission Focus – is necessary to understand, stand behind and interpret its application to others.
Positive Impact – to provide a positive impact to an organization or workgroup an individual must be optimistic and enthusiastic about what they do to energize those around them.
Problem Solving & Decision Making – involves the ability to isolate cause from symptoms and finding a balance between studying the problem and solving it.
Team Player – is an individual that frequently supports legitimate organizational agendas as more important than local or personal goals.
Customer Orientation – Understanding who is the customer and anticipant of customer needs and continually seeks information to understand market trends.
PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle or feel, and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. While performing the duties of this job, the employee is regularly required to lift and/or move up to 10 pounds. The special vision abilities for this job are close vision, distance vision, color vision, depth perception and the ability to adjust focus.
WORK ENVIRONMENT:
While performing the duties of this job, the employee is exposed to a moderate noise level.
DISCLAIMER
The above Statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
PHI Aviation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws