Benefits Administrator Coral Gables, FL

What you will do

• Research employee benefits plans and vendors to identify those that present the best value. 
• Design, recommend and implement new benefits programs.
• Examine possible plan designs and benefits cost changes. 
• Negotiate with vendors and administrators for best plans, options, and rates. Serve as primary contact for plan vendors and third-party administrators. 
• Coordinate transfer of data to external contacts for services, premiums, and plan administration. Evaluate and revise internal processes to reduce costs and increase efficiency. 
• Document and maintain administrative procedures for assigned benefits processes. 
• Ensure compliance with applicable government regulations.
• Ensure timeliness and accuracy of required reporting and fees.
• Responsible for managing benefit compliance and certain benefits claims: Accident and death claims, rollovers, QDROs, loans, hardships, and compliance testing. 
• Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
• Gather employee data and oversee the processing of monthly billings and the preparation of vouchers for payment of administrative fees for all group plans. 
• Audit the accuracy and performance of functions performed by benefit operations peer. 
• Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs, and identify the company's stance.
• Perform plan audits: Prepare, collect, and organize data for actuarial assessments.
• Review data in conjunction with actuarial evaluation task forces.
• Review both short- and long-range cost estimates/projections and relevant statistical analyses regarding modifications in benefits programs and implementation of new programs.
• Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding.
• Prepare budgetary recommendations and assist in the monitoring, verifying, and reconciling of budgeted funds.
• Works with broker to ensure compliance with all local, state, and federal regulations and reporting requirements. 
• Manage the annual open enrollment process including working with carriers, TPAs, and PL/PR, and developing communication materials and processes, with regards to the administration of the group medical, vision, dental, life, std, ltd, hsa/fsa, 401k plan and voluntary benefits.
• Provide customer service support to internal and external customers.
• Develop communication tools to enhance understanding of the company's benefits package. 
• Manages the medical and dependent FSA and any other audits necessary to be compliant, including submission of non-discrimination testing. 
• Design and distribute materials for benefits orientations, open enrollment, and summary plan descriptions.
• Provide training and support to group benefits associates, home office associates and the field staff.
• Responsible for designing, implementing, and maintaining all wellness programs and initiatives. 
• Other duties as assigned.

Roles and responsibilities may evolve based on business needs; additional duties may be assigned without prior notice or consent.