Construction Specialist - Internal Applicant Only Please

DESCRIPTION:  Monitors and analyzes project budgets and manages detailed financial account figures for all Bond and related Capital Reserve projects.  Coordinates all aspects of the District's construction-related agreements and budgets. Assists in the Construction Department's procurement process. Organizes monthly Bond Oversight Committee meetings and provides related support and materials. 

SALARY:  Classified, Grade T, starting at $27.85 per hour, depending on recent relevant experience. Position works 8 hours per day on the 5 day, 12 month work schedule. Eligible for benefits.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinates the development of project budgets including sub-components of each project.  Prepares and verifies for accuracy detailed financial account figures for all Bond and related Capital Reserve project budgets.  Communicates with District Bond Accountant(s) in the Finance Department to update the status of budgets.  Requests and obtains necessary paperwork to add new contractors and vendors in the district finance system, confers with the Finance Department on correct account numbers for charges to projects.  Reconciles Construction Department transactions with Finance Department budgets, expenditures, accounts payables, accounts receivables, p-cards and other financial transactions.  Initiates, enters and administers bond project budget tracking, planning and forecasting software including analyzing project components, and comparing cost to similar projects for value. Prepares budget adjustments, revisions and amendments and coordinates with Finance Department.  Coordinates the use of other funds that enhance the bond program which may include, grants, donations and account for refunds related to Construction Department projects.
• Manages project budgets to verify available funds.  Review and prepare all pay applications and payment requests to contractors, architects, consultants, building permits, utility and water fees, technology orders, payments on purchase orders, modular leases, mileage reimbursement, time sheets and other expenditures and obtain authorized signatures to process payments.  Compares budget to actual by project including encumbrances, commitments and contracts. Responsible for oversight of bond program and assist with capital reserve budgets.
• Prepares Construction Department's procurement solicitations.  Creates and administers notices to be advertised on online procurement site(s), District website, trade magazines and local newspapers for Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Information (RFIs) and Requests for Qualifications (RFQs) and other procurement support according to District policies and procedures. Assists Project Managers in developing scopes of work procurement solicitations. Participates in bid openings, reviewing of bid documents, creates bid tabulation sheets, creates and sends notice of intent to award, notice to proceed and notifies unsuccessful bidders. Maintains all Bond and Capital Reserve project contracts and agreement records maintains project tracking programs. Creates processes for Construction Project Managers to ensure project documentation has been received for each project.  Verifies and maintains insurance and bond requirements from contractors and appropriate vendors. Monitor to make sure processes are being followed.
• Works with Bond Director, Project Managers, Facilities Staff and Chief Operating Officer to identify future operational costs that are impacted by the construction, remodeling and addition of various bond funded facilities.  Assists Bond Director and Project Managers and Finance Department staff on the development and revision of cash drawdowns of bond funds.  Collaborates with Project Managers and other construction and operations staff members.  Assists Project Managers with budget concerns, budget tracking and all other project related concerns.   Provides financial analysis on projects and comparisons on contractor and consultant proposals.  Prepares such information for various presentations and publications.
• Organizes monthly Bond Oversight Committee meetings. Creates informational packets for committee members including agendas, minutes and other reports for the committee to review. Creates construction project update presentations in collaboration with the Construction Department Team. Prepares a draft of the quarterly report from the Bond Oversight Committee to the Board of Education. Serves as a point of contact for Bond Oversight Committee members.
• Approves purchasing card charges for all transactions for Construction Department and new schools being built with bond funds on a weekly basis.
• Administers the contract close-out and claims processes, issues all legal notices to contractors, advertising close-out of construction projects and assists project managers with the finalization of project documents to ensure completeness prior to archival of all construction related paperwork, archives all paperwork. Verifies final retainage payments, ensuring the amount to be released is consistent with contractual obligations.
• Maintains warranty logs, submits warranty requests to contractors, attends building inspection walks, communicates with District Facilities staff and building staff to ensure items are addressed.
• Perform other duties as assigned.  Required to attend monthly Bond Oversight Committee Meetings and occasionally required to attend other evening events including; ribbon cutting, ground-breaking and other community events.

QUALIFICATIONS:

• High school diploma or equivalent required
• 2 years of specialized technical courses in Architecture, Construction Administration, Engineering, Public or Business Administration, or related field.
• Excellent oral and written communication and interpersonal relation skills.
• Requires moderate level or training in area of specialty to include construction language and terminology.
• Strong organizational, analytical and prioritizing skills.
• Advanced knowledge of purchasing practices and District financial system.
• Ability to promote and follow District policies and department procedures.
• Must occasionally lift and/or move up to 25 pounds.
• Must be able to pass a Colorado and Federal Bureau of Investigation background check.

REQUIRED EXPERIENCE:

• Minimum of 2 years' experience in Architecture, Engineering, Construction Administration or Business Administration or any related equivalent of experience, training or education.
• Advanced skills in word processing and spreadsheets.
• Advanced ability to analyze, compare and monitor multiple budgets including moderate to high dollar value risk.
• Must be able to work on many projects at one time while portraying a positive, professional and collaborative attitude.
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.

Links to Important Job Information:  

Benefits Information
Salary Schedules
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Non-Discrimination Notice

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