Document Controller

Location: Abu Dhabi, UAE

Company: Ali & Sons Marine Engineering Factory (a subsidiary of Ali & Sons Holding LLC)

Ali & Sons Marine Engineering Factory (ASMEF) is a trusted provider of marine and offshore fabrication solutions, specializing in engineering, fabrication, construction, and maintenance services for the oil & gas sector. As part of the Ali & Sons Group, ASMEF is committed to delivering high-quality projects that meet international standards of safety, quality, and reliability.

We are seeking a highly organized and detail-oriented Document Controller to support the Human Resources Department by managing employee records, HR documentation, and confidential personnel files. This role is responsible for ensuring accurate document control, compliance with company policies, and the secure maintenance of employee information.

• Maintain and manage employee files, ensuring all personnel records are accurate, complete, and up to date.
• Control, organize, and archive HR documents including employment contracts, visas, labor documents, medical records, certifications, and employee correspondence.
• Ensure confidentiality and security of employee records in compliance with company policies and data protection requirements.
• Track document expiry dates for visas, passports, Emirates IDs, labor cards, certifications, and other employee-related documents.
• Coordinate with HR team members to obtain, update, and maintain required employee documentation.
• Prepare and maintain document registers, trackers, and filing systems for HR records.
• Support onboarding and offboarding processes by ensuring all required documentation is completed and properly filed.
• Assist with audit preparation by providing accurate and readily accessible HR documentation.
• Manage document retrieval requests and ensure timely availability of records when required.
• Support the preparation of HR reports and maintain documentation related to recruitment, training, and employee lifecycle activities.
• Ensure obsolete documents are archived in accordance with company retention policies.
• Perform data entry and maintain employee information within HR systems and databases.
• Support the HR and Administration team with general administrative duties as required.

Education: Diploma or Bachelor's Degree in Human Resources, Business Administration, or related field.

Experience: Minimum 2–5 years of experience in document control, HR administration, personnel administration, or records management.

Technical Skills: Proficient in MS Office (Excel, Word, Outlook) and HRMS/ERP systems.

Knowledge: Understanding of personnel file management, document control practices, and UAE employment documentation requirements.

Skills: Strong organizational skills, attention to detail, confidentiality, and ability to manage multiple priorities.

Languages: Fluency in English is mandatory; Arabic is an advantage.

Human Resources – Document Control & Records Management

At ASMEF, you will play an important role in supporting the HR function by ensuring employee records and documentation are maintained accurately and securely. This position offers exposure to all aspects of HR administration within a professional and growth-oriented environment.

If you are a detail-oriented professional with strong document management skills and a commitment to accuracy and confidentiality, we encourage you to apply!