Administrative coordinator - Financing and Investments

Based in Montreal and reporting to the Vice President, Financing and the Vice President, Investments, the Administrative Coordinator's day-to-day responsibilities include: Assist in the preparation and drafting of various documents for the required departments; Maintain and update various records and databases (pipeline, project management, portfolio, contacts, etc.); Prepare presentations for various departments (financing/investment files, lenders, executive meetings, etc.); Manage and optimize calendars, appointments, and meetings; Monitor and follow up on emails and correspondence; Prepare and submit expense reports and other administrative documentation; Organize, file, and maintain electronic and physical records; Coordinate communications with business partners; Perform other related administrative duties, including filing, document distribution, and travel or meeting arrangements. Qualifications Diploma of College Studies (DEC) in Office Administration or an equivalent qualification; Excellent proficiency with the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint); Minimum of three (3) years of experience in a similar administrative support role; Ability to thrive in a fast-paced and dynamic work environment; Strong organizational skills and the ability to work independently with minimal supervision; Excellent attention to detail and strong organizational abilities; Ability to manage multiple files and priorities simultaneously; High level of discretion and commitment to confidentiality; Knowledge of Yardi software is considered an asset.