Administrative Assistant

Title: Administrative Assistant 

Department: Main Office

Reports To: Asst. Principal for Student Life and Asst. Principal for Curriculum & Instruction

Classification: Non-exempt/ 10 months Full-time

Notre Dame High School, a ministry of the Catholic Diocese of Trenton, is a dynamic, diverse Catholic community dedicated to educating young women and men to realize their full potential through a faith-filled environment, a challenging college-preparatory program, extensive co-curricular activities and a commitment to citizenship and service in the community.

Position Summary: To work at the discretion of the Assistant Principal for Student Life and Assistant Principal for Curriculum

Key Responsibilities:

• Manage scheduling of faculty observations for both Assistant Principals
• Maintain master school calendar for website
• Edit and update yearly calendar 
• Edit and update student contracts 
• Maintain and update teacher chaperoning duties lists
• Update teacher ICAN/Spirituality chaperoning list
• Assist with coordination of "Club Rush"
• Edit and update Administrative Activity Period Schedules
• Create and distribute all schedule changes and special schedules and coordinate with technology office
• Create spreadsheets for Homerooms with student counts for each semester
• Edit and update all lists and information for fire and security drills
• Update Evacuation and Shelter Plan
• Edit and Update "Home Base" spreadsheets 
• Edit and update faculty room assignments for parent/teacher conferences 
• Responsible for record keeping and paperwork regarding Academic Strength and Conditioning Center
• Assist with Junior Ring orders and Junior Unity Day celebration
• Create/manage Google Form responses for Fall and Spring Productions for faculty and staff
• Coordinator of underclass academic awards ceremonies
• Complete all duties associated with AP Exams as directed by the Assistant Principal
• Responsible for distribution of Dress Down Day envelopes to all classes 
• Complete all duties associated with Graduation as directed by the Assistant Principal
• Responsible for end of the year paperwork for faculty
• Serve as backup to the Substitute Teacher Coordinator

Direct Reports: None

Key Skills/Attributes:

• Ability to manage office records, and database management
• Facility creating and using spreadsheet reports
• Customer service
• Proficiency using MS Office Suite
• Proficient in use of office equipment 
• Ability to effectively communicate information and respond to questions 
• Maintain confidentiality
• Function effectively under stress
• Work on own initiative
• Comprehend and maintain detailed information
• Work independently on assigned tasks as well as to accept direction on given assignments

Educational Requirements:

• College Degree preferred
• Post secondary education in business, computers, or office management is an asset
• 1-3 years of experience in an office setting preferred

Other:

A background and fingerprint report will be conducted and submitted to State authorities as required by law for all personnel working within a school environment. Must be willing to undergo Notre Dame High School VIRTUS certification

As an Equal Opportunity Employer, Notre Dame High School affirms and supports equality of opportunity and treatment for all applicants for employment. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, national origin, religion or other classifications protected by law (i.e. atypical heredity cellular or blood trait status, marital status, etc.). However, the diocese reserves the right to favor qualified employees who are Catholic and to require that all employees comply with Catholic moral teachings.