Athletic Secretary

LENGTH OF CONTRACT: 225 days

QUALIFICATIONS:

1. This person will have a high school diploma with emphasis on business. 

2. Training or experience in office management is desirable. 

3. Competent use of office equipment is a necessity. 

4. Finance experience preferred.

IMMEDIATE SUPERVISOR: Principal/Athletic Director

SALARY: Scale 110 (Based upon prior experience)

JOB SUMMARY:

To assure the smooth and efficient operation of the school's athletic office so that the office's maximum positive impact on the education of children can be realized.

PERFORMANCE RESPONSIBILITIES:

1. Overall administration assistance to the Department with emphasis on day-to-day operations including but not limited to:
   • Purchasing Requests & monthly P-card reconciliations
   • Accounts Payable & Purchase Orders
   • Monthly Gas Card reconciliation
   • Preparation of time sheets for Coaches/Gate Workers/Stipends
2. Lead home game day operations for ticket gate personnel, security personnel, and hospitality for press box personnel � evening hours
3. Coordinate with Athletic Director, Principal, and District Office to submit, approve & manage Facility Usage Requests from outside organizations
4. Maintains athletic calendar for practices, contests, and athletic functions
5. Verify contest Officials scheduling and payments
6. Coordinates athletic team/department travel as needed
7. Approve required forms for participation in athletics for each athletic season & sport:
   • Includes Student Central forms and Power School for academic requirements
   • SCHSL required forms for transfer students & foreign exchange students
8. Coordinate logistics, announcements, and invitations for athletic department events, ex: NCAA Signing days & awards recognition events
9. Assist Athletic Director with coach completion of certifications on Student Central and CPR requirements
10. Assist Athletic Director with hiring requirements for new coaches (forms, DO paperwork, etc.)
11. Assist Athletic Director with athletic marketing, community relations initiatives, and sponsorships
12. Maintain update/news on athletic website and social media pages
13. Attends and observes athletic practices, contests, and events, including evenings and weekends, as needed.
14. Assists with athletic awards nominations and selections; organizes region awards and distributes accordingly; manages supply of Athletic Letters for each sport
15. Ability to communicate and collaborate effectively with a diverse contingent of student-athletes, parents, and staff