Administrative Assistant, Confidential

Responsibility:
Primary responsibility is to provide administrative support in a confidential setting and to ensure that the daily office operations are efficient and well-maintained.

Qualifications: 

• Ability to work independently; multi-task oriented.
• Possess excellent interpersonal skills
• Proficient in computer skills, including with all components of the Microsoft Office Suite.
• Ability to organize and plan work priorities
• Will be required to pass a criminal history background check, physical, and provide proof of U.S. citizenship or legal resident alien status. (CURRENT EMPLOYEES EXEMPT)

Performance of Duties:
 

1. Demonstrated ability to maintain strict confidentiality within the department and office as it relates to pupil records, labor relations issues, employee records, and school district data.
2. Composes a variety of standard documents from handwritten drafts and other materials.
3. Proofreads composed material for accuracy and correct punctuation, spelling, and grammar.
4. Coordinates the distribution of correspondence.
5. Arranges meetings and screens calls as needed.
6. Maintains department records and orders supplies.
7. Draft routine correspondence.
8. Maintain the attendance and time reporting information on staff within the department.
9. Prepares fiscal and statistical reports.
10. Responsible for providing clerical and procedural support as needed.
11. Coordinates the performance of administrative duties to support special projects and initiatives undertaken by the office.
12. Acts as liaison with other offices and departments.
13. Ability to operate standard office equipment, including photocopiers, calculators, and fax machines.
14. Ability to work independently and follow oral and written instructions.
15. Considerable knowledge of general office procedures and demonstrated ability to apply those procedures.
16. Considerable knowledge of and demonstrated ability to perform advanced computer functions and spreadsheet software.
17. Demonstrated ability to independently complete assignments and to handle multiple assignments.
18. Demonstrated ability to identify problems and to develop feasible solutions.
19. Demonstrated ability to effectively communicate and collaborate with others.
20. To perform other related duties as assigned.

Salary:  $50,000 - $65,000
 

Benefits Package Includes:

Medical, Prescription, and dental insurance 
Flexible Spending Account (FSA)
Optional disability insurance (Aflac, Prudential, Hartford) 
Pre-Tax deduction options 
Employee Assistance Program (EAP) 
Medical/Rx waiver options 
NJ Pension System Enrollment 
Voluntary 304(b) Plan
Accumulating Sick Days, Personal Days, and/or Vacation days 

 

Terms of Employment:  12-Month, Non-Affiliated Position

Application Procedure: Apply Online