Administrative Support Professional I, Neuroscience

Execute daily operational and administrative tasks in support of the Department Head and departmental objectives, including calendaring, scheduling and event coordination. Schedule and coordinate meetings, events, and logistics, including room reservations, preparation of materials, agendas, and follow-up communications. Provide routine administrative support for department leadership, faculty, and administrative operations. Facilitate effective communication within the department and with university colleagues, students, and external partners by responding to or routing inquiries and providing routine information. Prepare, format, proofread, and distribute correspondence, reports, presentations, newsletters, and other departmental documents, ensuring accuracy and compliance with university standards. Assist in assembling and distributing the department’s quarterly newsletter, including gathering content, drafting or formatting announcements, coordinating deadlines, and ensuring polished final materials. Maintain and update department website content to keep information current, accurate, and aligned with departmental priorities. Maintains and manages departmental listservs. Assist with reimbursements, travel documentation, and invoice processing in accordance with university policies and procedures. Coordinate business travel arrangements and related administrative processes for faculty, staff, students, and invited guests, as needed. Assist with logistics and administrative support for departmental seminars, and special events. Supports the faculty annual review process as well as the promotion tenure cycle and dossier review and submission. Serves as the UA Faculty Portfolio system lead. Coordinates with College Faculty Affairs team. Provide administrative support for faculty awards and recognition processes, including tracking deadlines, compiling materials, formatting nomination documents, and coordinating submissions. Contribute to team goals and provide general office support to help ensure successful completion of departmental projects and responsibilities. Facilitates on-boarding/orientation of new employees, including issuing keys setting up required training. Knowledge, Skills Abilities Proficiency with Microsoft Office Suite particularly Word, Excel PowerPoint Proficiency with Zoom Understanding of UA Faculty Portfolio (formerly UAVitae) Understanding of UA Travel Reimbursement policies Strong organizational skills and attention to detail. Strong verbal and written communication skills. Ability to manage multiple assignments and meet deadlines in a fast-paced environment. Ability to follow established policies and procedures while exercising sound judgment. Ability to work collaboratively with faculty, staff, students, and university partners. Ability to learn university systems related to travel, reimbursements, purchasing, website maintenance, and faculty support processes. Basic ability to prepare, edit, and maintain professional communications and web content.