Job Description
GENERAL INTRODUCTION:
The Archbishop, visible principle of unity in his archdiocese, is called to build up the particular Church unceasingly in the communion of all its members, and to ensure that their diverse gifts and ministries, in union with the universal Church, serve to build up all the faithful and to spread the Gospel. (Apostolorum Successores 8). He must take care that all the affairs which belong to the administration of the whole archdiocese are duly coordinated and are ordered to attain more suitably the good of the portion of the people of God entrusted to him.” (Apostolorum Successores 177).
Each position employed in the Chancery (central administrative offices of the Archdiocese) helps to extend the ministry of the Archbishop in particular ways outlined in the position description.
GENERAL SUMMARY OF ESSENTIAL PURPOSE:
The Accounts Payable Accountant supports the financial operations of the Archdiocese of Seattle by ensuring accurate, timely, and compliant processing of accounts payable transactions, and additional responsibilities added as familiarity with operations is achieved. This role safeguards stewardship of Archdiocesan resources while upholding internal controls, U.S. GAAP, and Archdiocesan financial policies. The position contributes to the mission of the Church by providing reliable financial services to the Chancery, cemeteries, foundations, and ministries in a spirit of service, collaboration, and integrity.
ESSENTIAL POSITION DUTIES:
Accounts Payable Processing
- Process vendor invoices, check requests, and expense reimbursements accurately and timely
- Review invoices for proper authorization, coding, and supporting documentation
- Ensure compliance with Archdiocesan policies and approval thresholds
- Maintain vendor files, including W-9s and payment terms
- Prepare and process weekly check runs and electronic payments (ACH, wires)
Accounting and Reconciliation
- Record accounts payable transactions in the general ledger
- Reconcile AP subledger to the general ledger monthly
- Assist with month-end and year-end close processes
- Accrue expenses as needed for proper period recognition
Vendor and Customer Service
- Respond to vendor inquiries and resolve discrepancies
- Communicate with internal departments, cemeteries, and foundations, regarding invoice status and procedures
- Maintain positive vendor relationships in alignment with Catholic values of respect and fairness
Credit Card Program Administrator
- Respond to colleagues requesting assistance with credit cards.
- Maintain and update credit card program participants, including but not limited to: increasing limits, enforcing timely coding of transactions and approval of requests.
- Ensure contracts are signed and instruct users as to policies and procedures.
- Maintain associated policies and procedures documentation.
Compliance and Controls
- Ensure adherence to internal controls and segregation of duties
- Assist with 1099 reporting and annual filings
- Support audit requests by providing documentation and explanations timely and accurately.
- Identify and recommend process improvements to enhance efficiency and control
Systems and Process Support
- Utilize accounting systems (e.g., Microsoft Dynamics 365 Business Central, Raiser’s Edge, other as needed)
- Support AP workflow automation and document management systems
Assist with implementation of process improvements and best practices
ESSENTIAL POSITION DUTIES:
Accounts Payable Processing
- Process vendor invoices, check requests, and expense reimbursements accurately and timely
- Review invoices for proper authorization, coding, and supporting documentation
- Ensure compliance with Archdiocesan policies and approval thresholds
- Maintain vendor files, including W-9s and payment terms
- Prepare and process weekly check runs and electronic payments (ACH, wires)
Accounting and Reconciliation
- Record accounts payable transactions in the general ledger
- Reconcile AP subledger to the general ledger monthly
- Assist with month-end and year-end close processes
- Accrue expenses as needed for proper period recognition
Vendor and Customer Service
- Respond to vendor inquiries and resolve discrepancies
- Communicate with internal departments, cemeteries, and foundations, regarding invoice status and procedures
- Maintain positive vendor relationships in alignment with Catholic values of respect and fairness
Credit Card Program Administrator
- Respond to colleagues requesting assistance with credit cards.
- Maintain and update credit card program participants, including but not limited to: increasing limits, enforcing timely coding of transactions and approval of requests.
- Ensure contracts are signed and instruct users as to policies and procedures.
- Maintain associated policies and procedures documentation.
Compliance and Controls
- Ensure adherence to internal controls and segregation of duties
- Assist with 1099 reporting and annual filings
- Support audit requests by providing documentation and explanations timely and accurately.
- Identify and recommend process improvements to enhance efficiency and control
Systems and Process Support
- Utilize accounting systems (e.g., Microsoft Dynamics 365 Business Central, Raiser’s Edge, other as needed)
- Support AP workflow automation and document management systems
- Assist with implementation of process improvements and best practices
ESSENTIAL QUALIFICATIONS:
Education and Experience
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 5 - 7 years of accounts payable or general accounting experience
- Experience in nonprofit or church environment preferred
Skills, and Abilities
- Knowledge of basic accounting principles and internal controls
- Strong attention to detail and accuracy
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Microsoft Excel and accounting systems
- Strong organizational and problem-solving skills
- Effective communication and customer service skills
Faith and Mission Requirements
- Supportive of the mission, values, and teachings of the Catholic Church
- Conducts work in a manner consistent with Archdiocesan policies and ethical standards
- Demonstrates respect for the dignity of all persons
Working Conditions
- Office environment with standard business hours: Standard operating hours are Monday – Friday, 8:30 - 5:00pm
- Occasional extended hours during month-end, year-end, or audit periods
- Hybrid available upon approval of manager and satisfactory job performance.
Physical Requirements
- Prolonged periods of sitting and computer use
- Ability to lift up to 15 pounds occasionally
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.