Project Coordinator

Department: Civil/Municipal

Employment Type: Full Time

Location: Tampa, FL

Description

Duties Include

• Assist in pipeline development and tracking and ensure appropriate records are created and updated. 
• Assist with initial project setup and ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.
• Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
• Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.

• Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
• Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
• Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.

• Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation. 
• Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility. 
• Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution. 

• Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication. 
• Support client interactions by preparing meeting materials, presentations, and project reports. 
• Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture. 

• Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
• Coordinate with team to validate billable hours, budgets, and contract compliance.
• Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
• Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.

Requirements

• Associates or Bachelor’s degree preferred; equivalent coordination or operations experience may be considered in lieu of a degree.
• Experience in project coordination, preferably within the AEC industry or professional services environment preferred. 
• Experience with financial tracking, contracts, and multi-disciplinary project coordination.
• Experience supporting multiple projects, teams, and deadlines in a fast-paced environment.
• Demonstrated ability to coordinate across internal teams, clients, and external partners with strong organizational and communication skills.

Compensation & Benefits

• Dependent upon experience.
• CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
• Company Paid Life Insurance and Short-Term Disability.
• 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.