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Job Description
Performs full administrative and general office duties involving, typing, record and file maintenance, document creation, mail distribution, and telephone reception. Provides administartive services to a middle to upper-level management position (typically Director). Day-to-day communication is with peers and subordinates of supervisor, with occasional contact with executive officers and clients. Has an understanding of the content of the principal's job and method of operation, in addition to the operations and procedures of the department and organization. Typically requires significant administrative experience. Organizes and maintains files of supervisor's correspondence and records, following up on pending matters. Receives and screens telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save supervisor's time. Schedules appointments and coordinates arrangements for meetings and conferences. Prepares regular reports, gathering and summarizing data. Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets. Organizes and expedites flow of work through supervisor's office and initiates any follow-up action.