Job Description
Job Specific Outcomes 1 of 2
Provide an administrative support service to the multi-disciplinary team medical and clinical team. Type a variety of letters, forms, reports and spreadsheets using Word XP and Excel. Undertake the typing and presentation of statistical data related to clinical activity and audit.
Take minutes at ward meeting and ensure timely distribution of the same and prepare agenda items for next meeting. Organise other ward related meetings as requested and send out agendas, type up minutes of meetings and distribute to appropriate parties.
Ensure all patients notes, reports and results and all necessary documentation are available for multi-disciplinary rounds.
Notify the Administrator of visitors from countries outside the reciprocal agreement and complete all necessary documentation as requested. Assist patients and their relatives regarding the administrative aspects of in-patient care e.g. insurance forms, medical certificates etc.
Collate, record and monitor attendance data including sickness, absence and study leave. On behalf of the Ward Manager enter the date into the HRIS system. Assist in the organising of obtaining staff for overtime at short notice.
Maintain ward stationary, equipment and supplies necessary to meet ward requirements. Using the JD Edward computer system, order necessary stock within budgetary limits.
On direction from Ward Manager organise staffing at short notice in times of unexpected sickness or additional staff being required for the Ward.
Arrange for ward booklets and paperwork to be sent photocopied via the work scheme employee and ensure there is always sufficient stock of the same.