Construction and Facilities Coordinator (42006)

Summary

The Construction & Facilities Coordinator supports the daily operations of the Construction, Facilities, and Real Estate functions through coordination of work order systems, vendor and municipal engagement, and departmental administration. This role supports multiple facilities and a high volume of work order and vendor coordination activities, ensuring accurate documentation, timely processing, and alignment with regulatory and organizational requirements. The position partners with internal teams, vendors, and local agencies to support the opening and ongoing operation of Goodwill locations.

• Manage and maintain the Facility Dude work order system, including creation, tracking, and updates
• Ensure accuracy, completeness, and timeliness of work order data and reporting
• Identify and escalate recurring issues or delays impacting service delivery
• Assist in prioritizing work orders based on urgency and operational impact

Facilities Operations and Administrative Support

20%

• Provide administrative support across Construction, Facilities, and Real Estate functions in a multi-site environment
• Maintain departmental records, logs, inventory tracking, and documentation
• Manage incoming calls, inquiries, and internal coordination for the department
• Coordinate purchasing and expense tracking processes including purchase orders, receipts, and supply ordering

Access Control and Internal Coordination

10%

• Coordinate administration of the access control system (Paxton), including badge issuance and access rights updates
• Partner with Human Resources and leadership to ensure appropriate employee access and security compliance
• Coordinate with internal teams including custodial staff, project managers, and facilities partners

Vendor, Municipality, and Project Coordination

25%

• Support coordination with vendors, property owners, and municipal agencies for facility operations and openings
• Research and compile requirements for new facility openings including permits, zoning, business licensing, and utilities
• Track vendor work completion and follow up on outstanding items or service delays
• Assist with sourcing of materials, equipment, and services for departmental needs
• Support scheduling, logistics, shipments, deliveries, and job site coordination, with periodic on-site presence as required

Compliance, Reporting, and Data Management

15%

• Maintain compliance documentation, including CARF-related records
• Maintain departmental data and generate routine operational report
• Maintain organized filing systems for audits, reporting, and operational continuity

Scope and Impact

• Consults: Provides administrative and coordination support to Construction & Facilities leadership on facilities processes, documentation, and coordination activities
• Partners: Collaborates with Human Resources, Operations, Finance, vendors, contractors, and municipal agencies
• Influence: Supports accuracy, timeliness, and consistency of facilities processes and documentation
• Decision Authority: Executes within established procedures and guidelines; escalates issues related to compliance, vendor coordination, and operational risks

Qualifications – Education & Experience

• High school diploma or equivalent required
• Minimum of 2 years of administrative, facilities, construction support, or related experience preferred
• Experience supporting purchasing, vendor coordination, or facilities operations preferred
• Experience working in multi-site or operational environments preferred

Qualifications – Knowledge, Skills, & Abilities

• Strong organizational and administrative coordination skills with the ability to manage multiple workstreams
• Ability to manage multiple priorities in a fast-paced, operational environment
• Basic understanding of facilities, construction, or property management processes preferred
• Familiarity with work order systems or facility management platforms preferred
• Proficiency in Microsoft Office, particularly Excel
• Ability to maintain accurate records and produce routine operational reports
• Strong communication and collaboration skills across internal and external stakeholders
• Attention to detail with a focus on accuracy and compliance
• Ability to work independently while supporting cross-functional team

Physical Demands and Working Conditions

• Ability to sit, stand, or move for extended periods and lift up to 25 pounds regularly and 40 pounds occasionally.
• Combination of office environment and periodic job site presence required
• Ability to hear normal conversation and communicate clearly across varied environments
• Vision sufficient for computer work, documentation, and site coordination activities
• Exposure to moderate to loud environments depending on facility or job site

Licensing and Certification

• Valid Florida Driver’s License with satisfactory driving record