Event Program Coordinator - Dublin - 9 Month FTC

Department: Demand Generation

Employment Type: Fixed Term Contract

Location: Ireland

Compensation: €200 - €275 / day

Description

•  We are seeking an experienced Program Coordinator to support the delivery of a large-scale science and technology exhibition for a Global Enterprise SaaS organisation. 
•  This role will partner closely with senior event stakeholders to coordinate operational planning, logistics, vendor management, production activities, and onsite event execution for a major public-facing event in Dublin. 
•  The successful candidate will help deliver a world-class experience for attendees, participants, partners, and stakeholders while ensuring operational excellence and project success. 

•  Support large-scale event logistics including venue operations, exhibition builds, catering, audio-visual production, transportation, staffing, signage, branding, security, and health & safety. 
•  Develop and maintain detailed project plans, timelines, deliverables, and stakeholder communications. 
•  Coordinate cross-functional meetings and ensure follow-up on actions, risks, and dependencies. 
•  Monitor project progress, manage changes, and maintain project tracking tools. 
•  Collaborate with internal and external creative teams on content production and event branding. 
•  Create detailed run-of-show documents, production schedules, and attendee flow plans. 
•  Conduct post-event evaluations, KPI analysis, and stakeholder feedback reviews. 
•  Manage vendor documentation, contracts, contact records, and lessons learned for future event planning. 
•  Travel may be required as part of the role. 

•  6+ years of experience in event management with a strong background delivering large-scale exhibitions, trade shows, festivals, or consumer events with 30,000+ attendees. 
•  Experience managing complex venue operations and multiple agency/vendor relationships. 
•  Strong communication and stakeholder management skills. 
•  Demonstrated project management experience overseeing multiple concurrent initiatives. 
•  Ability to adapt in fast-paced environments while effectively prioritising competing demands. 
•  Data-driven approach with experience tracking KPIs, milestones, and project outcomes. 
•  Exceptional organisational skills and attention to detail. 
•  Strong collaboration, problem-solving, and consensus-building capabilities. 
•  Experience developing scalable processes and operational efficiencies. 
•  Bachelor's degree or equivalent qualification.

Preferred Skills