Job Description
Are you looking for your forever career? Do you strive for success? Come join our Pan-Oston family and enjoy a great working experience with us!
Pan-Oston Company is an industry leader in providing metal and wood fixtures to some of retails largest members and is a Houchens Industries Employee-Owned Company - when the company does well, the employees do too!
What We Offer:
ESOP Retirement (Entirely employer funded retirement)
Competitive health insurance prices
Employer paid Dental and Vision Insurance
Opportunities for growth
Employer provided group Short and Long Term Disability
Employer provided Life and AD&D Insurance
Pan-Oston is seeking high-potential, highly motivated and skilled team players to join our team!
We have an immediate opening for the following position:
Sourcing Coordinator
Position Summary
The Sourcing Coordinator provides administrative and operational support to the sourcing team to ensure timely communication with suppliers, accurate data management, and efficient execution of day-to-day sourcing activities. This role plays a key part in supporting supplier coordination, quote tracking, and internal communication as the organization scales.
Essential Functions
- Vendor Communication & Follow-Up
- Send RFQs (requests for quote) to suppliers and follow up on outstanding responses
- Communicate with vendors on order status, lead times, and basic inquiries
- Route supplier questions to the appropriate internal team
- Quote & Data Management
- Enter and maintain supplier quotes in ERP/WMS systems (e.g., Wisys)
- Track quote status and ensure timely updates
- Maintain organized digital records of supplier communications and pricing
- Administrative Support
- Support supplier onboarding by collecting required documentation
- Prepare basic comparison sheets for sourcing team review
- Assist with updating approved vendor lists and sourcing databases
- Cross-Functional Coordination
- Work with engineering, operations, and customer service to gather required sourcing information
- Ensure all necessary details are included before RFQs are issued
- Reporting & Tracking
- Maintain simple trackers for open quotes, supplier responses, and lead times
- Flag delays, missing information, or risks to the sourcing lead
- Process Support
- Follow established sourcing workflows and templates
- Identify opportunities to improve organization and response times
- Other Duties
- Perform additional administrative or support tasks as assigned
Minimum Requirements (Skills & Abilities)
- Strong organizational and follow-up skills (this is the #1 success driver)
- Clear and professional written communication (email-heavy role)
- Comfortable working in Excel (basic formulas, tracking logs)
- Ability to manage multiple requests and priorities
- Detail-oriented with strong data accuracy
- Team-oriented mindset with willingness to learn