BEP Program Support Specialist

The Program Support Specialist serves as a primary administrative anchor for the Business Enterprise Program (BEP) for the Division of Services for the Blind and Visually Impaired (DSBVI). This role requires a high degree of independent judgment, a an understanding of agency regulations, and the ability to manage complex technical tasks. You will act as a focal point for agency-specific assignments, ensuring operational accuracy and providing vital support to BEP staff, licensed managers, and vendors. Principle Duties: Manage payments, set-aside commissions, and authorize purchases/travel in compliance with fiscal guidelines. Conduct financial audits of BEP managers’ data and review accounting forms for accuracy. Perform data entry and maintain financial records using the BEP accounting system. Analyze and summarize data to report findings and make recommendations to leadership. Prepare monthly, recurring, and annual fiscal year-end reports. Retrieve data and maintain both paper and electronic filing systems to ensure information is organized and retrievable. Act as a resource for management, staff, and clients to resolve issues and explain program policies/procedures. Draft, edit, and distribute professional correspondence, reports, and meeting minutes. Monitor case files and documentation to ensure all deadlines and program timelines are met. Train BEP Managers on the proper use of accounting forms and financial reporting. Assist the BEP Coordinator and Specialists with verbal and written communication strategies. Schedule rooms, coordinate times, and handle all logistical prep for meetings. Provide manual labor as needed, including moving equipment or product and reorganizing BEP facilities.