Administrative Assistant

PRIMARY FUNCTION: This position reports to the Director of Outreach and Recruitment. This position provides complex administrative support for the Office of Outreach and Recruitment. Essential Job Functions: Prepare, process, and maintain accepted student communications. Responsible for fulfilling requests for information by mail. Organize, submit, and maintain Banner budget transactions (transfers, requisitions, PO’s). Compile, enter, submit, and maintain P-card expense reports for expenses incurred for recruiting. Oversee procurement budgetary units for purchasing general office supplies, catering, special events, and projects for department. Record and maintain accurate inventory for recruiting items, promotional giveaways, educational material, and loaner tracker. Collect, compile, and maintain department monthly report. Serve as point person to create, submit and maintain departmental work orders, maintenance, IT, and other service requests. Provide administrative support to the department and recruiting staff. Work cooperatively to achieve the College’s annual goals and objectives. Utilize Outlook calendar for all department meetings, activities, events and personal attendance. Perform general office duties including answer phones, copying, filing, and bulk mail outs. Other duties as assigned.