Assistant Director of Boards and Commissions (Hybrid)

Administrative Oversight Supervision Supervise and support OMI Boards Commissions staff responsible for day-to-day operational coordination. Ensure administrative processes, documentation standards, and workflows are implemented consistently across all OMI-administered boards. Oversee and evaluate workload distribution, project timelines, and deliverable completion to drive operational efficiency and maintain compliance standards. Serve as the internal escalation point for governance-related operational concerns. Governance Compliance Management Ensure adherence to statutory requirements including the Illinois Open Meetings Act, ethics regulations, and applicable University and state policies. Oversee quorum tracking, term documentation, vacancy monitoring, and record retention processes. Maintain systems to ensure accurate public posting, documentation integrity, and transparency requirements. Conduct periodic compliance reviews for each board or commission, ensuring adherence to their individual bylaws and regulations, and implement corrective actions as needed. Serve as the internal compliance checkpoint for board and commission operations, addressing all compliance concerns related to each governing body. Ensure that findings from compliance reviews are translated into actionable mitigation steps and that corrective processes are initiated promptly. Interagency Coordination Collaborate with HFS leadership to support the implementation of established board priorities and administrative requirements. Facilitate communication between OMI and HFS leadership regarding operational timelines, meeting schedules, documentation requirements, and reporting needs. Provide administrative briefings or documentation support as requested by OMI or HFS leadership. Meeting Operational Execution Oversee planning and administrative execution of meetings to ensure compliance and procedural integrity. Review agendas and materials for statutory compliance and documentation standards. Ensure accurate recording and retention of meeting minutes and official actions. More admin role Manage SmartsSheets and other tracking systems for board recommendations and related administrative follow up actions, as directed to support HFS and OMI's efforts to maintain comprehensive, accurate project tracking across multiple boards and commissions. Process Improvement Risk Mitigation Identify operational vulnerabilities or governance risks within administrative processes and recommend internal control enhancements. Develop and maintain standardized procedures, templates, and governance documentation guides. Other duties as assigned