Office Support Assistant - University of Illinois Extension

Duties Responsibilities General Office Answers phones and directs questions to appropriate staff. Greets walk-in clients and responds to requests. Sorts and distributes mail. Assists staff members in making meeting and other physical arrangements for conferences, remote learning, tours and workshops conducted by Extension. Composes factual correspondence requiring the use of judgment and knowledge of Extension activities, programs, and University policies and procedures. Edits for grammar, punctuation and sentence structure. Assists in the development, maintenance and coordination of complex databases, mailing lists, records, and filing systems. Provides a variety of factual information to staff, requiring use of judgment and knowledge of area programs, policies, and procedures. Responsible for coordinating local office mailings. Completes annual inventory for Knox County. Assists civil service staff in local office with clerical needs. Assists educators assigned to the local office with clerical needs. Arranges work schedules for extra help clerical positions for Knox County with the county director. Maintains confidentiality. Performs other duties as assigned. Complies with Affirmative Action/Equal Opportunity policies and guidelines in all aspects of programs and personnel. 4-H Responsible for working with other 4-H program staff to enter records on 4-H Online and ordering and inventorying all project manuals. Prepares 4-H premium checks. Fiscal Accepts program and registration fees and prepares deposit for in/out account for Knox County. Works with fiscal secretary and county director to develop additional fiscal responsibilities for Knox County.