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Job Description
Prepare and manage major subcontract procurement planning using Path to Award Tracker. Conduct weekly meetings to update Path to Award with operations to provide visibility on package status
Assist operations in preparing and documenting proponents lists for RFQ packages ensuring inclusion of preferred and Indigenous vendors
Establishes and maintain the Subcontract filing system as per the Project standard. Provide guidance to operations on filing structure use and requirements
Prepare commercial documents and asset operations in collection of technical documents for RFQ packages Ensure the execution NDAs for new packages and file in project repository
Coordination with other disciplines within project team including safety, quality, environmental, Integrated Digital Delivery (IDD) to pull in relevant information in the preparation and evaluation of RFQ packages
Send out and manage RFQ communications/addendums using approved software for the project
Set up, chair and document bid clarification meetings with shortlist proponents
Prepare initial commercial evaluation & recommendation documents for review with operations team members
Complete operational and financial due diligence as required on shortlisted bidders through running, analyzing and interpreting Dun & Bradstreet reports.
Understanding standard terms and conditions included in our standard contract templates to be able to effectively manage negotiation of terms and conditions with proponents and liaison with legal department as required
Formation of subcontract documents to be issued for signature. Manage collection of both internal and external signatures and ensuring executed documents are saved in project folder repository. Collect all preferred proponent supporting documentation including insurance, WSIB, Form 1000 and performance securities (where applicable)
Set up, chair and document kick off meetings with successful proponent and internal disciplines prior to mobilization to site
Ensure set up of commitments in SAP for executed Subcontracts in compliance with Aecon Procurement Plans and Policies
Understanding and ensure compliance with project Procurement Plans and Subcontract Standard Operating Procedures (SOP's)
Handoff package to contract administrator in documented hand off meeting