Back to jobsCommunicate effectively and professionally via telephone, in person, e-mail to assist the goals of the Product Operations, Development, Costing and Materials Departments.
Establish and perform practices that accurately maintain records and efficiently process information.
Coordinate meetings, appointments, off-sites and events for the Department. Arrange accommodations and assist visitors to the Portland office.
Maintain calendar of events including all travel scheduling.
Provide input to help identify and improve systems and procedures within the department to ensure day-to-day operations run smoothly and efficiently.
Maintain and replenish inventory of necessary supplies and equipment for department needs
Assist with accounting responsibilities to include: code invoices for payment, prepare expense reports in accordance with financial guidelines and reflective of budgetary restraints, process expense reports for payment, process sample invoices, and coordinate with Controlling to ensure all payments are processed accurately.
Support personnel in the department with the day-to-day issues such as FTO issues, benefits, meeting schedules, travel, etc.
Contributes to the financial tracking of the department budget, T&E, Model cost, etc) ensuring communication is communicated accurately monthly to the Senior Director.
Schedules and prepares room set-up (Catering, AV), agenda, travel, catering, reservation coordination for meetings, guest visits, off-sites and events for the Department.
Support departmental timelines/deadlines by assisting in all activities as needed.
Prepare all items for newcomers to the department to ensure their first arrival in adidas is smooth and motivating. Examples are ordering company phones, laptops, supplies etc.
Participate in weekly meetings, take notes as assigned and summarize any follow up points.
Assists in making international and domestic travel arrangements for the team where required, including visa applications.
Manages the shipping and receiving of samples for the Department, including MCS.
Prepares and supports the team creating presentations. Reporting such as Buy ready and monthly BU Scorecard
Assists/Executes Purchase Requests (PR) via ARIBA guided buying and manages and trouble shoots open PO’s
Support space planning requirements, maintaining work area and keeping department organized.
Performs other related duties as assignments required