Back to jobsEnsuring all design documentation is controlled and maintained in a methodical manner and issued within set timescales
Managing and maintaining the content of the Group's electronic document management system, Sharefile, including managing access permissions for consultants and third parties and checking uploads are compliant
Monitoring the flow of design documentation, notifying teams of revised drawings, arranging for documents to be distributed to sites ensuring superseded documents are filed accordingly and advising on any non-compliance
Reviewing and updating procedures, guidelines and workflows related to the document control process and assisting with development of internal quality systems and templates
Developing, building and maintaining relationships with internal and external stakeholders including architects, engineers and consultants to ensure documents are accurate, up to date and document issue registers are complete
Supporting relevant teams with the workflow process answering data management queries, advising of best practice and ensuring colleagues understand data and document requirements
Assisting with all documentation for pre-construction consultant and utility appointments; liaise with consultants and utilities, ensuring accurate quotes and tenders are received within the required timescales
Managing data within technical trackers and utility applications responding to requests for information by running, analysing and providing reports to senior management
Supporting the team by downloading all relevant documents, managing filing systems, Operation and Maintenance manuals and keeping files up to date. General project administration including scanning and printing of documents and preparation of required site documents