Payroll Technician

Position Summary

The Payroll Technician is responsible for supporting payroll operations by ensuring the accurate and timely processing of employee payroll transactions. This role performs payroll data entry, audits records for accuracy, maintains payroll documentation, assists with employee payroll inquiries, and ensures compliance with company policies and applicable federal and state regulations. The Payroll Technician works collaboratively with Human Resources, Finance, and operational departments to support efficient payroll administration.

 

Responsibilities and Duties

Payroll Processing & Administration

• Process employee payroll transactions accurately and within established deadlines.
• Enter, review, and maintain payroll-related information, including employee status changes, compensation adjustments, deductions, direct deposit information, and timekeeping records.
• Review and verify employee timecards, attendance records, overtime, and leave balances for completeness and accuracy.
• Assist in processing payroll for regular, overtime, bonus, and special payroll cycles.
• Audit payroll records to identify discrepancies and ensure payroll accuracy.
• Review payroll reports before final processing to verify completeness and accuracy.
• Ensure proper coding and documentation for payroll transactions.

Data Management & Record Maintenance

• Maintain employee payroll records and supporting documentation in accordance with company policy and retention requirements.
• Process employee changes including new hires, transfers, promotions, terminations, and benefit deductions.
• Ensure confidentiality and security of payroll records and employee information.
• Prepare and maintain payroll logs, reports, and audit documentation.

Compliance & Regulatory Support

• Maintain compliance with company policies and federal, state, and local payroll regulations.
• Assist with payroll tax documentation and required reporting activities.
• Remain current on payroll laws, wage and hour regulations, tax updates, and compliance requirements.
• Support internal and external payroll audits.

Employee Support & Customer Service

• Respond professionally and timely to employee payroll inquiries regarding paychecks, taxes, deductions, leave balances, and payroll discrepancies.
• Research and resolve payroll-related issues while maintaining a high level of customer service.
• Communicate with Human Resources and department leadership to resolve payroll discrepancies.

Reporting & Process Improvement

• Generate payroll reports and assist with payroll reconciliation activities.
• Identify opportunities to improve payroll processes, efficiency, and accuracy.
• Assist with payroll system updates, testing, and process improvements.
• Participate in special projects and perform additional duties as assigned.

Qualifications

• Knowledge of payroll processing procedures and payroll administration practices.
• Familiarity with wage and hour laws and payroll regulations.
• Experience with payroll software systems and timekeeping platforms.
• Proficiency in Microsoft Excel, Word, and payroll reporting systems.
• Strong data entry and mathematical skills with attention to detail.
• Excellent organizational and time management abilities.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to multitask and work effectively under deadlines.

Education and Experience

• High school diploma or equivalent required; Associate’s degree in Accounting, Business Administration, Human Resources, or related field preferred.
• Minimum of one (1)–three (3) years of payroll, accounting, finance, or administrative support experience preferred.
• Experience using payroll software systems such as Paycom, ADP, UKG, Kronos, or similar systems preferred.
• Certified Payroll Professional (CPP) certification preferred but not required.

 

Organizational Expectations

• Provides a positive and professional representation of CFG Health Systems, LLC.
• Maintains competency and knowledge of current standards, trends, and developments related to payroll administration.
• Participates in ongoing quality improvement initiatives.
• Adheres to company policies and procedures.
• Upholds confidentiality and privacy standards.
• Punctual and dependable for assigned work schedules.
• Performs duties in a professional, ethical, and collaborative manner.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities.

• May regularly be required to sit, stand, walk, reach, bend, and use office equipment for extended periods.
• Ability to communicate effectively through written and verbal communication.
• Must be able to use a computer and standard office equipment for prolonged periods.
• Ability to occasionally lift and/or move up to 25 pounds.