Administrative Assistant

The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; and is confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

• Prepare new matter intake forms, docket sheets, and client report templates for new files 
• Perform conflicts checks as required
• Serve as a point of contact for internal/external inquiries and direct them appropriately
• Monitor and respond to emails as needed and appropriate
• Prepare, proofread, and process engagement/acknowledgement letters and other correspondence
• Prepare and distribute reports, memos, and correspondence with accuracy and proper formatting
• Assist with closing files per department protocol upon file conclusion
• Organize and maintain both physical and digital filing systems for easy retrieval
• Maintain, input, and update contacts in the firm’s client database and docket sheets
• Track, compile, organize, and submit expense reimbursements and vendor invoices into the firm’s finance database (Chrome River)
• Maintain calendars, schedule appointments, and coordinate all details for client/guest meetings, including breakfasts, lunches, and dinners
• Assist in obtaining and reserving conference rooms for depositions and meetings, including confirming videoconferencing needs and attendee numbers
• Organize office events such as celebration lunches, including ordering food and confirming dates/attendees
• Review calendaring program (Maptician) daily to prepare for upcoming meetings
• Assist attorneys, paralegals, and legal practice assistants 
  
   

• Office/Clerical Administrative experience is required
• Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook
• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision
• Excellent communication skills
• Ability to work autonomously or in a team environment
• Work well under pressure and strict deadlines

The salary range for this role is $50,000 - $65,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.