TPWD - Staff Services Officer III (Communications Division Budget Coordinator Staff Officer)
Job Description
TPWD MISSION
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
EXCELLENT BENEFITS:
Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.
PLEASE NOTE:
All applications must contain complete job histories in the WORK HISTORY SECTION to include:
Job Title
Dates of employment (month/year)
Name of Employer, Name of Supervisor Description of duties performed
Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements.
Omission of data can be the basis for disqualification; you may state ‘unknown’ for any incomplete fields.
College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application.
Resumes are encouraged as attachments but will not be used to determine eligibility
Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit.
IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.
MILITARY OCCUPATIONAL SPECIALTY CODES:
Job Classification | Service | Military Specialty |
Staff Services Officer I-VI | Army | 36B, 42A, 51C, 89A, 92A, 92Z, 36A, 42B, 42H, 51C, 70C, 70F, 92A, 420A, 920A, 920B |
Staff Services Officer I-VI | Navy | LS, LSS, PS, YN, YNS, 120X, 641X |
Staff Services Officer I-VI | Coast Guard | SK, YN, F&S, FIN10, PERS, SEI11, SEI15, WEPS |
Staff Services Officer I-VI | Marine Corps | 0111, 0147, 0161, 0171, 0431, 0491, 3152, 4821, 8411, 8412, 0102, 0160, 0170, 0430, 2102, 4801, 4802, 4803, 4804, 4810, 6607, 8840, 8862 |
Staff Services Officer I-VI | Air Force | 2G0X1, 3F0X1, 3F1X1, 4A1X1, 8A200, 8U000, 16GX, 20C0, 30C0, 38FX, 60C0, 63AX, 63G0, 63S0 |
Staff Services Officer I-VI | Space Force | 63A |
*More information on military occupational specialty codes can be found below:
https://www.onetonline.org/crosswalk/MOC/
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf
MILITARY EMPLOYMENT PREFERENCE:
If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.
Required forms that will need to be attached with application for Military Employment Preference:
Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).
Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation.
Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.
Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
Documentation must be attached to the application before military preference can be granted.
HIRING CONTACT: Jimmy Alvarenga, (512) 389-4548, Email: [email protected]
PHYSICAL WORK ADDRESS: Communications Director's Office, 4200 Smith School Road, Austin TX 78744
GENERAL DESCRIPTION:
Under the direction of Communications Division Budget Manager, this position performs complex (journey-level) staff services work. Plans, coordinates and performs duties involving several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Plans and coordinates special and administrative assignments and/or programs. Coordinates various records processing activities and responds to inquiries requiring the interpretation of regulations, policies and procedures. Provides assistance to and coordinates activities among several staff services functions and roles such as directors, supervisors/managers, and/or staff. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
ESSENTIAL JOB DUTIES:
% of Time | Essential Job Duties by Category |
35% | Human Resource, Training and/or Payroll Duties: Designated as the division representation for the agency’s Safety and Risk Management Committee (SRMC) and assists with sending out monthly safety topics and monitoring division’s compliance with Safety Training submissions, and inspections. Serves as the Division’s Continuity of Operations Plan (COOP) Coordinator and back-up Emergency Relocation Group Member. Update the Division’s COOP and acts as the back-up for first point of contact when the plan is activated. Serves as Divisional HR Liaison, attends Partners in Excellence meetings, assists with Personnel Actions and reviews Hiring Matrices. Provides support and best practice advice to division’s Hiring Managers, throughout hiring process. Provides technical assistance in CAPPS Recruit. Serves as the Divisional Timesheet Administrator and assists the division with appropriate communications with Special Leaves, Payroll, Classification and Recruiting and Hiring teams within HR. Assists with necessary paperwork related to Telecommuting agreements, CAPPS and ePortal permissions and the updating of divisional organizational charts and/or rosters. May serve as a Division HR Work Group representative and as the Division Internship Coordinator, as needed. May assist with scheduling meeting space or coordination of virtual meetings for the division as needed. May assist with planning divisional-wide meetings, trainings and retreats. |
35% | Purchasing, Accounting and/or Budgeting Duties: Assists Division Budget Manager with special projects, such as completing donation notices, expenditure corrections, monthly contractor reporting, internal/external award coordination/submissions, reconciling internal budget, tracking documents with CAPPS, and preparing special and/or periodic budget and financial related reports as required (including fiscal note requests). Has delegated purchase approval authority up to $10,000. Responsible for Voyager Fuel Bill funding/error corrections and coordinationg with Division Admins and SSOs. Maintains the division toll tag account. Assists division staff with acquisitions of new or replacement vehicles in coordination with the Fleet Management Office. May assist as a back up Purchaser to the DBC and other branches/departments within COM as needed. May assist as backup Receiver in CAPPS for division, as needed. May monitor the travel voucher and/or invoice pending logs and can assist division admin/purchasers with inquiries and resolutions as needed. Serves as the Division Credit Card Coordinator and Accounts Payable point of contact. Maintains division procurement card training records and individual spending thresholds. Creates and/or reviews and approves procurement card and fuel driver pin applications. |
15% | Travel, Records and/or Property Management Duties: Designated Property and Surplus Point of Contact for the division. Assists staff with all property related issues, including the surplus process. Responsible for the annual asset inventory and consumable/concession reports. Holds the position of Divisional Fleet Coordinator (DFC) and is custodian for the Director’s Office property vehicle. Coordinates and audits division’s vehicle logs and works with division vehicle custodians for compliance with all Fleet Management policies and procedures. May assist the Fleet Management Office with updating division vehicle log hierarchies and advising division on best practices with fleet management and vehicle use. Coordinate and assist with vehicle inspection renewal process and monitors monthly vehicle report entry for the division. Coordinates annual computer refresh, specialty computer needs, communication of information technology (IT) initiatives, as well as IT/HR training coordination. |
10% | Other Division Specific Job Duties: Responsible for Division Operation support through various special projects to provide training, technical assistance and advice to division staff. Responsible for ABEST Performance Measure reporting coordination and submission for the division. Assists in tracking other reporting duties for the division related to LBB, LAR and other applicable senate bill reporting. Designated as the division’s legislative POC and routes legislative inquires to the appropriate divisional contact through the Legislative Tracking System (LTS). Serves as the division point of contact for policy processes and for Bill Analysis during legislative sessions. Assists with development and capturing of SOPs within DBC department. May assist other division branches with updating and refining processes and SOPs. |
5% | Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. |
MINIMUM QUALIFICATIONS
Education:
Graduation from High School or GED.
Experience:
Five years progressively responsible experience in planning, coordinating and performing staff services functions such as office management, business administration, human resource administration, purchasing or budget preparation work.
Experience providing assistance to several positions such as directors, supervisors/managers, and/or staff related to various staff services functions.
Experience preparing, editing, or distributing correspondence, reports, forms or documents.
Experience providing guidance to others.
Licensure:
Must successfully complete the Texas Comptroller of Public Accounts Basic Texas Purchaser Course within six months of employment hire date.
Must possess or be able to obtain, within 30 days of employment, a valid class "C" Texas driver's license.
NOTE: Retention of position contingent upon obtaining and maintaining required license and completion of required training.
PREFERRED QUALIFICATIONS
Education:
Graduation from an accredited college or university with a Bachelor's degree in Business, Public Administration, or related field.
Licensure:
Successful completion of the Texas Comptroller of Public Accounts Basic Texas Purchaser Course.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of fiscal control or budgeting techniques.
Knowledge of office management.
Knowledge of human resource administration.
Knowledge of legislative and appropriations process in the Texas Legislature and political environments affecting Texas Parks and Wildlife Department (TPWD) program.
Knowledge/experience of Fleet and Property Management.
Skill in coordinating activities.
Skill in the use of a computer and/or applicable software.
Skill in critical thinking.
Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoo, Webex, etc), and/or Adobe products.
Skill in determining information or situations to be considered confidential and maintaining confidentiality in sensitive matters related to personnel actions and business decisions.
Skill in providing quality customer service in a courteous and professional manner both to internal and external stakeholders.
Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts and ability to work independently and as a member of a team.
Ability to study or evaluate programs and propose recommendations.
Ability to communicate effectively.
Ability to analyze and solve work problems.
Ability to work efficiently with flexibility and in an accurate, dependable, organized, and productive manner, despite the likelihood of frequent interruptions and shifting priorities.
WORKING CONDITIONS
Required to work 8 hours per day, 5 days per week.
May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.
May be required to operate a state vehicle.
Required to travel 5% with possible overnight stays.
Required to conform to dress and grooming standards, work rules and safety procedures.
Required to follow non-smoking policy in all state buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER