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Job Description
Key Responsibilities
Support the Site Team wide range of Office based tasks to include but not limited to or in any order of priority
• Provide administrative support to HVP Team.
• Support Sites employees with their training needs and ensure all E-Learning is completed.
• Understand the time writing, ensuring all timesheets are entered on to the MPower system, support site with queries and amendments both employees and Agency workers
• Reconciling Allocation sheets with MPower timesheets and submit to client.
• Raise purchase orders via the SAP system and resolve invoice queries, including processing purchase order amendments.
• Process Goods Receipt Notification (GRN) documentation, including proof of deliveries and collection notes.
• Responsible for the on-site administrative duties i.e. IT requests, PPE/Clothing provisions, and office space.
• Order office/welfare supplies
• Assist with the maintaining of the filing system, both Digital and Paper.
• Handle sensitive personnel data according to the requirements of GDPR
• Plan meetings
• Assist in the preparation of regularly scheduled reports
• Maintain office policies and procedures
• In conjunction with H&S Dept, updating all welfare / notice boards with latest BUK Comms and safety information
• Maintain contact lists
• Provide general support to visitors to Site, Handling guests and clients i.e. sign & out register etc
• Act as the point of contact for internal and external clients
• Manage the site office facility, liaise with BUK Facilities manager and suppliers/maintenance team
Skills & Experience
• Proven experience as an Administrator or Site Admin Support Role
• Knowledge of office systems and procedures
• Working knowledge of office equipment
• Proficiency in MS Office (MS Excel, Teams, Word and PowerPoint)
• Excellent time management skills and the ability to prioritise work
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task
• Preferable experience of SAP (not essential training will be given)
• Driving licence.& CCNSG (safety passport) - Essential
Support the Site Team wide range of Office based tasks to include but not limited to or in any order of priority
• Provide administrative support to HVP Team.
• Support Sites employees with their training needs and ensure all E-Learning is completed.
• Understand the time writing, ensuring all timesheets are entered on to the MPower system, support site with queries and amendments both employees and Agency workers
• Reconciling Allocation sheets with MPower timesheets and submit to client.
• Raise purchase orders via the SAP system and resolve invoice queries, including processing purchase order amendments.
• Process Goods Receipt Notification (GRN) documentation, including proof of deliveries and collection notes.
• Responsible for the on-site administrative duties i.e. IT requests, PPE/Clothing provisions, and office space.
• Order office/welfare supplies
• Assist with the maintaining of the filing system, both Digital and Paper.
• Handle sensitive personnel data according to the requirements of GDPR
• Plan meetings
• Assist in the preparation of regularly scheduled reports
• Maintain office policies and procedures
• In conjunction with H&S Dept, updating all welfare / notice boards with latest BUK Comms and safety information
• Maintain contact lists
• Provide general support to visitors to Site, Handling guests and clients i.e. sign & out register etc
• Act as the point of contact for internal and external clients
• Manage the site office facility, liaise with BUK Facilities manager and suppliers/maintenance team
Skills & Experience
• Proven experience as an Administrator or Site Admin Support Role
• Knowledge of office systems and procedures
• Working knowledge of office equipment
• Proficiency in MS Office (MS Excel, Teams, Word and PowerPoint)
• Excellent time management skills and the ability to prioritise work
• Strong attention to detail
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task
• Preferable experience of SAP (not essential training will be given)
• Driving licence.& CCNSG (safety passport) - Essential