Associate, Administration/IT: London

Associate, Administration –Front Desk, Office Manager and IT Liaison

 We are seeking a team-player, proactive, multi-tasking administrative professional for the London Office

The ideal candidate will have a minimum of 3-5 years of administrative support, general office management experience and IT knowledge within a fast-paced rapidly growing organization. Qualified applicants will also have the following: strong sense of professionalism, diplomacy and confidentiality; excellent coordination, communication and writing skills; the ability to handle multiple responsibilities and priorities; strong sense of attention to detail; and exceptional interpersonal skills. Preferred candidates will have strong Microsoft Suite experience skills; experience with business travel booking and expense reconciliation; experience working in a professional services environment.

In this role, the responsibilities include but are not limited to the following:

General Administrative/Office Manager Responsibilities:

• The first point of contact for all visitors and callers to Eurasia Group’s London office, greeting guests, escorting to conference rooms and connecting them with members of the EG staff; managing all incoming calls on the office switchboard
• First point of contact on building issues to include security, facilities and landlord communications
• General office management including: the primary contact for facilities management; maintaining strong professional relationships with vendors for the London office; procuring office, kitchen and food supplies; managing office asset and equipment inventory; coordinating mail distribution, FedEx and messenger services; producing and maintaining a manual of London office procedures, including but not limited to the implementation of an evacuation plan for Eurasia Group‘s London office;  improving and enhancing office aesthetics; managing budgets for London office supplies; office transportation and accommodation; acting as primary contact to external vendors, leading negotiations with vendors and implementing cost saving strategies where appropriate.
• Meeting room coordinator; ensure meetings rooms are kept tidy and ready for internal and external use throughout the work day; catering coordinator for meetings as needed.
• Finance liaison, which includes: managing the London Office budget, coordinating vendor invoices, and obtaining receipts. Additionally, the Office Manager is responsible for acquiring petty cash requests, distributing funds, obtaining receipts and change and compiling monthly reports on the Petty Cash balance.
• Collaborate with a team of administrative professionals across all three offices providing support where needed.
• IT liaison and facilitator; basic functions may include changing printer cartridges, trouble shooting equipment operational issues, maintain the security system and CCTV cameras and vendors and working closely with Director of IT to address larger system issues as they arise.
• Maintaining and updating the spare office mobile phones and laptops and the distribution and tracking to staff
• Other duties as assigned by Head of Business Services

All applicants must be eligible to work in the United Kingdom. 

To apply for the position, please submit your application here. The resume evaluation process will take place on an on-going basis until the position has been filled.