Release Coordinator [Program Administrator 1]

JOIN OUR TEAM!

We are transforming and saving lives at DYS!

A safer Ohio: one youth, one family and one community at a time.

About Us…

The Ohio Department of Youth Services strives to save and transform the lives of youth throughout the state of Ohio. Our employees work together to support youth and empower families and communities. In addition to our three juvenile corrections facilities, we support more than 600 community programs reaching more than 90,000 youth across the state.

Our Guiding Principles…

• Demonstrate staff are our greatest resource
• Treat everyone with respect
• Cultivate a trauma responsive environment for staff and youth to thrive
• Provide the best support and services for youth and families
• Advance our culture of inclusion through understanding and appreciating staff and youth differences
• Commit to and encourage collaboration and continuous improvement to produce better outcomes for those we serve
• Celebrate collective successes and support one another through opportunities to improve

To learn more about DYS, please visit our website by clicking here.

The Opportunity: We are seeking a detail oriented and highly organized Release Coordinator [Program Administrator 1] to join our Bureau of Records and Sentence Computation. In this role, you will serve as the Juvenile Justice Case Management System (JJCMS) Judicial Contact Data Coordinator, handling non-routine administrative duties, auditing sensitive youth records, and ensuring compliance with policies and procedures.

Core Responsibilities:

Records Auditing and Compliance

• Maintain and ensure the accuracy of youth judicial, prosecutorial, and law enforcement associations and dissociations

• Utilize IT generated audit tools and internal/external notifications to conduct monthly and annual review of youth judicial, prosecutorial, and law enforcement associations to ensure accuracy and correct any identified discrepancies

• Conduct audits of youth records prior to release (e.g., Minimum Sentence Expiration Date (MSED), judicial release hearings); verify the accuracy of youth’s MSED, judicial contact relationships, documents in OnBase, and pending charge(s) status

Coordination Support

• Collaborate with Release Authority and Reentry to identify eligible youth scheduled for release or discharge and ensure compliance with Ohio Revised Code

• Work collaboratively with facility, Release Authority, and parole staff to resolve any outstanding matters prior to a youth’s release

• Research each youth prior to release to affirm there are no outstanding warrants via the Law Enforcement Automated Data Search (LEADS) system and the Ohio Court Network

• Serve as backup to LEADS Terminal Agency Coordinator

Legal and Sentencing Support

• Serve as the initial reviewer and validator of the Sentence Verification process; provide commitment quality assurance; identify and resolve commitment discrepancies

• Assist Legal Services with verifying youth attorney representation verification in accordance with policy, and update JJCMS Contact Relationship accordingly

• Support Legal Services as necessary by gathering, compiling, reviewing, and redacting various packets and/or videos

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

36 mos. trg. or 36 mos. exp. in business administration, management science or public administration. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license. 

Or completion of undergraduate core program in business administration, management science or public administration; and 12 mos. trg. or 12 mos. exp. in supervisory, administrative &/or managerial position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license. 

Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; and 12 mos. trg. or 12 mos. exp. in supervisory, administrative, managerial &/or staff position which involved limited research & public contact. If assigned to operate vehicles regulated by Section 4506.01 of Revised Code, applicants must also have valid commercial driver's license. 

Or equivalent of Minimum Class Qualifications For Employment noted above. 

Job Skills: Program Management

BACKGROUND CHECK NOTICE:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

PRE-SERVICE TRAINING:

All new candidates hired to the Department of Youth Services are required to attend 3 weeks of mandatory, paid training at the Correctional Training Academy in Orient, Ohio. Training Academy hours are Monday through Thursday, 7:00 am to 5:00 pm.

DYS is a “qualifying employer” for purposes of the federal Public Service Loan Forgiveness [PSLF] program.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.