External Auditor 3

Who We Are

The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:

• Cash and Food Assistance
• Employment Services and Workforce Development
• Unemployment Insurance
• Adult Protective Services
• Child Support

Public service is an honorable way to serve the community in a hands-on dedicated way. You can make a difference in someone’s world!

Guiding Principles

• We will be a leader in customer satisfaction.
• We will have a reputation that attracts and retains talented, diverse, and dedicated employees.
• We get better at what we do every day.

Office of Fiscal and Monitoring Services

The Office of Fiscal and Monitoring Services (OFMS) Monitoring Services Division is responsible for managing risk through subrecipient and contractor monitoring, program integrity reviews and technical assistance to ensure that spending is occurring in accordance with federal and state rules. Learn more about the Office by visiting the ODJFS OFMS webpage.

What You Will Do

As part of a new unit, you’ll plan and lead monitoring reviews of subrecipients administering programs that support low-income households through energy assistance and community services. These programs include: 

• Home Energy Assistance Program (HEAP)
• Home Weatherization Assistance Program (HWAP)
• Community Services Block Grant (CSBG)

You will become familiar with HEAP, HWAP, CSBG, the Code of Federal Regulations (CFR), the Ohio Administrative Code (OAC), and Office of Community Support Services (OCSS) policies.

Job Duties

• Conduct monitoring reviews: Work independently or on a team to check compliance with federal rules. Review cost allocation, budgets, procurement, claims, cash management, contracts, and subrecipient oversight. Analyze reports from a variety of accounting systems.
• Identify non‑compliance: Identify issues during reviews and clearly document the findings.
• Prepare reports: Write clear, concise reports with practical recommendations for improvement.
• Handle sensitive situations: Stay professional when people are uncooperative or slow to provide records.
• Hold exit conferences: Meet with subrecipients to discuss findings and issues.

Necessary Skills

• Audit and monitoring standards: Comprehensive understanding and experience preparing workpapers and drafting reports.
• Regulatory compliance: Familiarity with local, state, and federal rules for managing federal funds.
• Analysis and critical thinking: Ability to analyze data, identify risks, and identify non‑compliance.
• Documentation: Gather information, interview contacts, and prepare complete workpapers.
• Teamwork and leadership: Work well independently and with a team; lead engagements when needed.
• Communication: Clear writing for workpapers and reports; strong verbal skills for interviews and exit conferences.
• Personal attributes: Positive attitude, willingness to learn, patience, observation skills, organization, attention to detail, and adaptability.

Schedule: Full time.

Hours: Workdays are Monday through Friday. Hours are between 7:00 a.m. and 6:00 p.m.

Location: This position reports to the James A Rhodes State Officer Tower - 30 E. Broad Street, Columbus, OH 43215.

Travel: Occasional travel within Ohio. Some trips may include overnight stays.

Position Number: 20042175.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The ideal candidate, at minimum, must have the following: 

Option 1:

• 5 years experience in auditing or accounting, which must have included 30 months auditing experience in accordance with auditing standards or in accordance with prescribed management policies &/or procedures as specified on agency position description;
• AND 12 months’ experience as audit team lead or auditor in charge.

Option 2:

• Completion of undergraduate core coursework in accounting, business administration, computer science or related field;
• AND 3 years’ experience in auditing or accounting which must have included 18 months auditing experience in accordance with auditing standards or in accordance with prescribed management policies and/or procedures as specified on agency position description;
• AND 12 months’ experience as audit team lead or auditor in charge.

Option 3: 

• 12 months’ experience as External Auditor 2, 66462, in the State of Ohio classification system. 

Option 4:

• Equivalent of minimum class qualifications for employment noted above.

Tips For Your Application

When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.

Pay Information

This position is in the State of Ohio’s OCSEA Pay Schedule, Pay Range 33. Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $33.52 per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.

ADA Notice

If you require an accommodation based on a disability for any step of the selection process, please contact [email protected].

Selection Priority Notice 

Current employees of ODJFS in the OCSEA union have selection rights before all other applicants. Applications from all other candidates will only be considered if an internal OCSEA applicant is not selected for this position.

Background check information

The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.