Director of Personnel and Preschool

Position: Director of Personnel and Preschool

Location: Central Office 

Classification: Professional

 Reports To: Superintendent 

Term of Employment: 261 days – Start date July 01, 2026 

Salary: Based on experience and education level per Pocahontas County Schools salary schedule. See?pocahontascountyschoolswv.sites.thrillshare.com?for pay scales and benefits information. Pocahontas County Administrative Salary Schedule, commensurate with experience and educational level. 

Qualifications

• Meet minimum standards for certification as established by West Virginia Board of Education Policy 5202 (Minimum Requirements for the Licensure of Professional Administration).
• Hold a master's degree in educational administration/leadership (required).
• Possess a minimum of five (5) years of successful experience as a school administrator (required).
• Demonstrate knowledge of West Virginia High Quality Standards.
• Exhibit strong interpersonal, collaboration, and communication skills (oral and written).
• Demonstrate the ability to work effectively as part of a team.
• Demonstrate competency in the use of technology, including knowledge of information systems and operational platforms.
• Ability to complete and manage reports using the West Virginia Education Information System (WVEIS), including Web and Greenscreen platforms.
• Successfully complete required criminal background checks in accordance with WV Code §18A-5-15c and/or §18A-3-10.
• Complete CJIS Training within the first 30 days of employment 

Personnel Leadership and Management

• Prepare and maintain Professional and Service Personnel Seniority Lists.
• Collaborate with the Finance Office to prepare and submit the annual Certified List report and Personnel Planning Guide.
• Coordinate the development of job descriptions, postings, and interview/hiring processes in alignment with WVBE Policy 5000.
• Assist the Superintendent in analyzing personnel needs, including Reduction in Force (RIF) procedures.
• Develop and implement recruitment and retention strategies to secure highly qualified personnel.
• Manage employee recognition programs for professional and service personnel.
• Oversee employee onboarding, including orientation and required documentation for all new hires.
• Maintain personnel records, certification documentation, and annual evaluations.
• Monitor and manage a position control system in coordination with the Treasurer.
• Oversee the evaluation of employee performance for professional, service personnel, and athletic coaches.
• Organize, document, and track staff development hours, including training for new employees.
• Plan and facilitate staff development for service personnel, including aides and secretaries.
• Support mentorship programs for new teachers and administrators, monitoring mentor/mentee progress.
• Assist school leaders in developing leadership skills aligned with WVBE Policy 5800 (Standards of Professional Practice).
• Ensure all personnel actions comply with local, state, and federal laws and policies.
• Maintain strict confidentiality in all personnel processes.
• Conduct or oversee internal investigations related to employee discipline and prepare written reports of findings to the Superintendent.
• Serve as a key member of the district leadership team and support the Superintendent in overall operations.
• Report regularly to the Superintendent on personnel matters and district developments requiring attention.
• Prepare and update district policies, job descriptions, employee handbooks, and the annual calendar.
• Oversee use of district systems, including the Vector training platform and SmartFind substitute management system.
• Facilitate collaboration among non-instructional leaders to support district improvement initiatives.
• Ensure the Superintendent receives hiring recommendations for classroom teaching positions and extra-curricular positions from principals and faculty senates for review prior to being placed on the agenda.
• Oversee and participate in interviews at the school level when needed.
• Oversee the calendar committee and development process in collaboration with the Superintendent
• Provide training to principals on volunteers and maintain records of volunteers that are board approved for each school

Certification and Licensure Oversight

• Provide oversight of certification systems in collaboration with the Coordinator of Personnel, Certification and Licensure.
• Work with the Coordinator of Personnel, Certification and Licensure to ensure timely processing of professional licensure and certification applications.
• Maintain compliance with West Virginia Department of Education policies, rules, and regulations.
• Interpret and monitor certification and licensure requirements at the state and federal levels for each employee and each employee classification.
• Notify personnel and coaches of expiring certifications and national board credentials via written correspondence.
• Ensure completion of required criminal background checks for all employees.
• Oversee the filing and recording of all competency testing for service personnel in personnel files.
• Maintain accurate personnel certification records and ensure updates related to salary changes by collaborating with CSBO and payroll.
• Develop timelines and process and ensure timely completion of all state and national reporting requirements related to licensure and certification.
• Complete CJIS Training within the first 30 days of empl

Program Leadership Preschool

• Direct and oversee all district pre-K, preschool, and Head Start programs.
• Administer and coordinate all aspects of the pre-K program, ensuring alignment with West Virginia Pre-K Standards, Policy 2525, and Birth–3 requirements.
• Develop, implement, and monitor policies, processes, and procedures supporting preschool and Head Start educational services.
• Design and oversee developmentally appropriate instructional environments and classroom spaces.
• Manage and monitor program budgets and resource allocations.
• Promote and ensure the use of developmentally appropriate, research-based instructional practices.
• Monitor classroom quality, curriculum implementation, and student outcomes to ensure program effectiveness.
• Assess programs using current research and best practices and expand opportunities for preschool-aged children and their families.
• Plan, develop, and implement staff professional learning to maintain program integrity and continuous improvement.
• Lead and support professional development for Early Childhood educators and staff.
• Establish and lead a pre-K Parent Advisory Committee and ensure strong family engagement.
• Ensure parents are informed and actively involved in their child's educational experience and progress.
• Develop and maintain partnerships with community agencies, Head Start programs, higher education institutions, and professional organizations.
• Coordinate transitions between preschool and kindergarten programs.

Compliance and Accountability

• Ensure compliance with all applicable local, state, and federal laws, policies, and regulations.
• Direct and ensure accurate and timely submission of required reports to the West Virginia Department of Education and other agencies.
• Maintain systems for documentation, reporting, and accountability across all assigned areas.

Title IX Responsibilities

• Maintain current knowledge of laws and regulations related to Title IX, sex discrimination, and sexual harassment.
• Serve as the district liaison to the Office for Civil Rights (OCR).
• Ensure consistent implementation of district policies and procedures related to Title IX.
• Coordinate updates to policies to ensure compliance with federal and state requirements.
• Ensure required nondiscrimination statements are included in all district publications.
• Provide annual notification of complaint procedures to students, parents, and staff.
• Ensure accessibility of complaint procedures and required postings in all schools.
• Provide ongoing training for staff, students, and families regarding rights and responsibilities.
• Respond to and manage complaints and inquiries related to Title IX and discrimination.
• Conduct or coordinate investigations and ensure adherence to procedural timelines.
• Submit written investigative reports to the Superintendent within required timeframes.
• Advise the Superintendent and Board on compliance status and related matters.

Civil Rights Data Collection and Reporting

• Oversee the collection and submission of the Civil Rights Data Collection (CRDC) biennial report in compliance with U.S. Department of Education requirements.
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PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multi-media equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 10 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors with outdoor settings for recess and field trip activities. The noise level in the work environment is low to moderate (20-60 dB). Exceptions include gymnasiums as well as vocational/ technical laboratories where the noise levels may be moderate to loud (60- 90 dB). The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position.

TO APPLY:
Pocahontas County Schools only accepts bids electronically for all jobs. However, if you need assistance with your application, please contact the Pocahontas County Schools Board of Education office at (304) 799-4505. You may apply online directly from this WVDE website, or from our district website at https://boe.pocahontas.k12.wv.us/page/employment. To be considered for any position, bids must be submitted by the bid closing time on the last day of the posting for the desired position. All bids are posted a minimum of five business days. 

Equal Opportunity Employer

Pocahontas County Schools will grant equal employment opportunity to all persons, regardless of race, religion, color, sex, national origin, age, or handicap, and there will be no discrimination based on these factors in the salary, promotion, demotion, or termination of any employee. Any discrimination concerns should be directed in writing to the Personnel Director, Pocahontas County Schools, 404 Old Buckeye Rd, Buckeye, WV 24924.