Clinical Scheduling Coordinator

The Role To timely and accurately create / update the Activity Schedule and timetables necessary to conduct clinical studies successfully  To ensure thorough understanding of the clinical protocol’s schedule of events and staffing requirements  To ensure operational efficiency and safety through correct allocation of appropriately skilled and qualified staff  To comply & adhere to GCP guidelines and regulations as required of this role.  Main Tasks and Responsibilities  Thoroughly read and understand the clinical protocol and build a schedule of events/activities (Activity Schedule) in accordance with protocol requirements and internal SOPs  Liaise with team members including Clinical Scheduler, Clinical Lead, Clinic Manager, Investigator, Database Programmer, Laboratory Lead, and Project Manager when building Activity Schedule  Participate in protocol meetings to discuss requirements for the Activity Schedule (e.g., dose time, stagger interval, priority of assessments, non-standard activities, etc)  Distribute each version of the activity schedule (draft and final) to the project team  Deal and manage effectively any last minute or unexpected amendments to the Activity Schedule   Ensure any revision to the final activity schedule is posted on the designated shared folder and changes communicated timely to appropriate project team members  Provide administrative support to Clinical Leads as needed  Assist with preparing and managing the clinical rota to ensure effective delivery of clinical studies  Deal and manage effectively with queries arising from the rota from staff and relevant departments  Deal and manage effectively any last minute or unexpected amendments to the scheduled rota to ensure absence/sickness or activity level changes do not impact on effective delivery of studies or impact on volunteer safety  Keep clinical senior management informed of all problems and developments regarding the clinical rota   Identify desirable changes or modifications to the Scheduling program, which will enhance or improve the scheduling process  Undertake other duties from time to time to contribute to the effective management of the clinical rotas  Perform study related tasks within scope of training/qualification   Job Demands  The job may involve the following:  Very high concentration of work  Strict and tight deadlines  Having to juggle a range of tasks/issues simultaneously  Working in a hazardous environment with high requirement to follow safety procedures  Working outside normal working hours  Needing to respond to client demands  The Candidate Experience in a similar role in a fast paced environment  Experience in a healthcare environment preferable  Excellent analytical skills  High levels of attention to detail   Ability to manipulate spreadsheets and databases to a high level  Excellent organisational skills with the ability to prioritise effectively  Proven problem solving skills  Excellent communication and interpersonal skill   Ability to respond quickly to business demands and react to changing circumstances    This Job Description is designed to summarize responsibilities, assist in benchmarking performance, and provide information for job applicants. It is by no means exhaustive and is not intended to restrict a job holder’s development or level of performance.