Executive Assistant

As an Executive Assistant to our General Manager, Canada, you can expect to undertake a variety of administrative duties. The ideal candidate will be a professional, customer focused Executive Assistant who knows how to get things done efficiently and understands the importance of confidentiality. The candidate will have superior soft skills, as the position requires mature and professional levels of confidentiality, judgment, tact, discretion and initiative as well as strong general administrative abilities. They will be able to work autonomously and efficiently to ensure the smooth running of day to day.

Find out more here about how you can unleash your full potential at DLL !

Day to day

• Provide administrative support to the General Manager and DLL Canada senior leadership team, including travel and hotel arrangements including maintaining travel cost records and performing reconciliations, manage and maintain the complex calendars and schedules of the GM and other executive members to resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
• Event planning duties, including supplier management (media and equipment needs, activities, location setup and catering), for in in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating, proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
• Collaborate with other global Executive Assistants/Administrative Assistants, including coordinating with the local Facilities team, ensuring international DLL visitors, guests and partners experience a warm, sincere and seamless visit.
• Effective scheduling and facilitation of meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items and outstanding issues
• Proofread, format, and edit professional correspondence, proposals, presentations, and reports
• General administrative responsibilities include purchase order and invoice processing, expense report review and settlement for broader senior leadership team; data entry, answering and tracking miscellaneous inquiries to completion, and escalating sensitive items
• Maintain documents and files on SharePoint sites
• Draft and disseminate management communications
• Support the GM and senior leadership team with coordination and daily tasks
• Alert and advise of conflicting priorities and recommend alternatives
• Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools
• Other duties as assigned

All members enjoy

• Two working days per year volunteering for a local charity
• Bonus plan
• Remote working from home opportunities
• Flexible hours
• Career development opportunities: online learning, member development programs, Tuition reimbursement program.
• Outstanding Medical, Dental, Vision and Paramedical benefit programs 
• Employer-paid defined contribution pension plan.
• Industry leading Vacation package
• Subsidized Gym membership programs
• Employee Referral program
• Open concept modern working environment

• Click this link for an overview of all the benefits in your region.

“We lead the way in meeting the need for flexibility and transparency which our customers increasingly expect.”

Essentials:

• High school diploma required; Bachelor’s degree preferred
• 5+ years of experience in a related position
• Professional, flexible individual with a pleasant, enthusiastic, customer focused attitude
• Experience navigating executive and leadership levels within a diverse, global organization
• Have an affinity for and inquisitive mindset towards new and existing IT applications, with advanced skills of all MS Office Products including PowerPoint, Word and Excel
• Outstanding communication and interpersonal skills
• Ability to handle data and information with the highest levels of confidentiality
• Well organized with a skill in time management
• Capable of operating independently with minimal direction while keeping the GM and broader leadership team informed of "variances to plan", potential problems and/or sensitive issues
• Proven ability to work effectively under pressure in a fast-paced environment
• Exceptional problem-solving skills
• Strong decision-making abilities
• Sharp attention to detail and the ability to zoom in, out and across the organization
• Ability to stay focused and ability to manage multiple deadlines at the same time, and remain calm under pressure
• Ability to learn new things quickly

Choose wellbeing

DLL’s wellbeing ambition is to educate, equip and empower members to build connections, manage their mental, emotional, physical, and financial wellness and maintain balance between work and the other priorities that make up their lives. 

Our four wellbeing categories are as follows:

• Connection – Build meaningful connections with other DLL members.

• Health – Manage mental, emotional, and physical health.

• Finance – Provide learning opportunities to help members achieve personal financial health.

• Lifestyle – Maintain balance between work and life priorities.

There are things that matter to our members and the wellbeing of our members matters to DLL.

Settling In

At DLL, we are many things. We are team members, family members, and community members. We are members of society, members of different cultures and nationalities. Members of change. We each have different beliefs, different passions, different viewpoints, talents, and interests. We come from different backgrounds, cultures, nationalities and histories.

But for all of our differences, we share one thing in common: each of us are members of DLL.

Our company was founded in the Netherlands. But today we are truly a multinational business. Our unique culture is rooted in higher collaboration, less hierarchy and honest directness that enable us to integrate, ideate and innovate across country lines.

Many companies say they are European, American, Asian, or Australian, at DLL we are all these places and more.

We are a cross-culture collaborative – an interconnected network – that comes together every single day with one goal in mind: Partnering for a better world.

Good to know:

Desired Primary Work Location: Burlington, ON

Applicable pay range:

$67,875.00 - $101,813.00

Additional factors that may be used to determine your actual pay include your specific skills, years of relevant experience you possess, and other work-related qualifications. Many candidates may start in the bottom half of the applicable pay range, especially those with less experience or qualification. 

This position is subject to the terms of DLL’s compensation plans and policies. Further, the position includes all other benefits provided to DLL employees, including healthcare benefits, vacation, sick leave, parental leave, possible discretionary bonuses, and all other benefits that are subject to eligibility. 

• Deadline for application: Friday, June 5, 2026

• The selection process may involve an assessment.

• Applications via email will not be reviewed. Please apply online via our career website: www.workingatdllgroup.com

• DLL’s referral program applies.

• #LI-AK1

• For more information, please contact our Talent acquisition partner April Kim via [email protected] 

DLL appreciates the time you spend applying to our openings. We advise only those who qualify for an interview will be contacted. Hiring is subject to the successful completion of a background check.

DLL is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity, please advise Human Resources if you require accommodation in accordance with our values and all applicable legislation. 

DLL, a great place to build your career

DLL is a global asset finance company that partners with manufacturers, dealers, distributors, and end users to facilitate access to equipment and technology. Headquartered in Eindhoven, the Netherlands, we operate in over 25 countries, offering financial solutions across various industries. We are also a 100% subsidiary of our parent company Rabobank, one of the world’s largest financial companies. Join our community of over 6.000 members from 75 nationalities! At DLL, our unique culture — shaped by our values (We put our customers first -Together we achieve more-You can count on me - I challenge myself and others to grow) and behaviors that define us — is at the heart of everything we do.

We offer exciting job opportunities where you feel welcomed, respected and empowered to be your authentic self and share your best ideas. At DLL, we believe in the strength of our diverse perspectives and experiences, which make our global community thrive.

You’ll receive competitive pay, generous benefits, health and wellbeing support, and manage your work-life balance through our hybrid working flexibility.

Our global operations offer you a variety of development opportunities and we encourage you to take on new challenges across our departments, businesses and regions.

Our company strategy emphasizes our commitment to sustainable business and making social impact is part of that as well. Together, we’ll “Partner for a better world” to make a positive impact. Joining DLL, means joining a company that consistently scores higher than the industry average in Employee Engagement surveys. This is also being acknowledged through many Great Place to Work certificates. People who work at DLL, like DLL. 

Join us in Partnering for a better world!