Correctional Records Coordinator, Grade 17

WHO WE ARE

The Department of Correction and Rehabilitation is recruiting for a Correctional Records Coordinator (CRC). The Records section of DOCR operates 24 hours/7days weekly, providing administrative services to multiple public safety stakeholders, including judicial officers, court personnel, law enforcement agencies, offenders and their families, and the public. The responsibilities consist of numerous tasks which involve processing and ensuring the accurate maintenance of incarcerated individuals' criminal records for over 12,000 annual intakes and calculating over 2,500 new Sentenced Diminution of Confinement Records annually to calculate incarcerated individuals' release dates. The CRC must ensure the legal confinement and release of all offenders. The CRC interacts daily with various court personnel and numerous law enforcement and corrections agencies in the performance of their duties.

The Eligible List created from this recruitment will be used to fill current and future vacancies.

WHO WE ARE LOOKING FOR

The Records section is a fast-paced working environment with requirements for quality customer service skills and close attention to detail. These responsibilities involve extremely complex and redundant processes necessary to ensure proper commitment and release of offenders. The Correctional Records Coordinator uses several databases and operational systems in the performance of daily duties. The person in this position must exercise sound judgment and possess great attention to detail. 

Preferred candidates have experience as a records clerk, legal secretary, court clerk, or reporter, working in a Correctional facility, or working in a government office or agency. 

• Interpreting court commitments to ensure the lawful confinement of individuals received in the Detention Center. 
• Authorizing the release of incarcerated individuals according to appropriate laws and policies. 
• Interpreting the Annotated Code of MD Criminal Laws (federal, state, and local court laws), COMAR Regulations, Justice Reinvestment Act (JRA), and documents pertaining to the lawful confinement, releases, sentences, and expungement records of incarcerated individuals. 
• Calculating diminution of confinement records for sentenced individuals. 
• Processing expungement court orders of offenders’ criminal histories. 
• Maintaining offenders’ case files containing classification data, inmate conduct, confidential information, legal documents, etc.
• Maintaining inmate population movements and managing the accountability of incarcerated individuals’ daily counts between the three DOCR correctional facilities, the judicial courts, Montgomery County Sheriff, Montgomery County Police, and other law enforcement agencies that must retain incarcerated individuals who are committed to the custody of DOCR. 
• Providing daily customer service to departmental staff and the public by responding to requests for information. 
• Prioritizing and handling multiple tasks in a fast-paced environment. 
• Conducting research and analysis of offenders’ criminal histories.
• Maintaining relevant documents. 
• Entering and retrieving data into various criminal justice databases, including the: Criminal Justice Case Management System (CJCMS), Correction and Rehabilitation Information Management System (CRIMS), Jail Management System (JMS), and the Victim Information & Notification Everyday (VINE) System; and 
• Using various automated systems and software programs (IJIS, METERS, JIS, NCIC, Excel, Microsoft Word, etc.) to formulate reports. 

Additional Employment Information

The work schedule is based upon seniority, which is determined by an annual shift-bid process for bargaining unit employees. The position provides coverage 24/7 and may require working weekends, holidays, and overtime hours. The general schedules are Monday to Friday, Tuesday through Saturday, Sunday through Thursday, 6:30am to 3:00pm, 2:30pm to 11:pm, and 10:30pm to 7:00am.

Prior to appointment, all applicants must successfully complete a comprehensive background investigation, medical evaluation, and drug/alcohol screen. Prior to a promotional appointment within DOCR, the selected individual must answer the Prison Rape Elimination Act (PREA) questions and submit to a criminal history check to comply with the Prevention Planning on Hiring and Promotion Decisions (115.17, 115.117, 115.217,115.317). This is a requirement to meet Federal law and audit standards. 

The individual selected for this position will be considered an "Essential Employee". Essential employees must report to work during periods of general emergency or liberal leave. 

Generally, this position is covered by the Retirement Savings Plan, Group CM. If the successful candidate is an internal employee, retirement plan coverage will be determined at the time the job offer is made. 

Note:

Applicants are encouraged to carefully read the substance abuse disqualification for this position prior to submitting an application. Please copy and paste the following link into a new window to view and read this information:

https://dsd.maryland.gov/regulations/Pages/12.10.01.22.aspx.

Competitive Benefits:

A competitive benefits package is provided (copy and paste this link into a new window, and click on the Total Rewards tab to view):

https://www.montgomerycountymd.gov/HR/Recruitment/MCGCareers.html/