Job Description
This position is responsible for Contract Setup, Billing Operations, Credit/Collections, and Cash Application processes for company lines of business, including Integration Projects, Service, outsourcing staffing, Managed Services, and Equipment Sales. Job Summary • This position is responsible for Contract Setup, Billing Operations, Credit/Collections, and Cash Application processes for company lines of business, including Integration Projects, Service, outsourcing staffing, Managed Services, and Equipment Sales. Essential Duties and Responsibilities • Collaborate with Accounting to reconcile sub-ledger accounts, validate revenue recognition, and establish policies for A/R reserves. • Own the monthly WIP review process and ensure accurate project revenue recognition in accordance with company policies, contract terms, and applicable accounting standards. • Partner with Project Managers, Finance, and Operations leadership to validate project progress, estimated costs to complete, forecasted margins, and revenue recognition assumptions. • Analyze project financial performance, identify revenue recognition risks, and recommend corrective actions to ensure accurate reporting and profitability forecasting. • Actively support AP/Treasury in managing overall cash flow to optimize financial health. • Oversee Contract Setup, coordinating Project, Service, and Product Billing to ensure timely project setup and billing processes. • Manage and review change orders, amendments, and contract revisions to ensure compliance and accuracy. • Coordinate project billings in line with contract terms and ensure accurate billing requests are processed. • Oversee progress billing, milestone billing, and percentage-of-completion invoicing activities to ensure compliance with customer contracts and revenue recognition requirements. • Serve as the primary communication point for project accounting activities between Finance, Sales, and Operations (Project Managers). • Work with internal and external customers to research and resolve outstanding issues related to payments, adjustments, or credits. • Support revenue forecasting by reporting on unbilled projects, accounts receivable, backlog, and other key revenue cycle metrics. • Generate and maintain monthly operating reports, participate in project review meetings, and manage special projects as required. • Mentor team members on tools, systems, and revenue cycle operations to build internal capabilities. • Directly supervise Billing, Project Accounting, and Collections personnel, establishing priorities, monitoring performance, and ensuring timely execution of revenue cycle activities. • Provide leadership and oversight for contract setup, project billing, collections, cash applications, and project accounting processes. • Collaborate on strategic growth initiatives and support project managers in updating and communicating project budgets. • Participate in job reviews with Project Managers, ensuring budgets and estimated time to completion are up-to-date. • Support Finance by driving necessary account reconciliations and aligning project data with budgetary goals. Other duties assigned as needed Skills and Abilities • Ability to analyze and interpret financial data and prepare reports • Ability to lead with confidence and create alignment among management • Ability to understand and leverage existing Company systems to provide solutions to the business and recommend new systems when required • Demonstrated leadership and management skills in a team-oriented, collaborative environment • Exceptional strategic thinking and structured problem solving skills • Ability to balance multiple tasks with changing priorities • Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization • Self-starter capable of working independently and ensuring to meet deadlines • Excellent communication and interpersonal skills, both verbal and written • Strong understanding of project accounting, WIP management, revenue recognition principles, and percentage-of-completion accounting. • Ability to analyze project financial data, validate forecasts, and identify revenue recognition risks. • Demonstrated ability to collaborate effectively with internal stakeholders and external customers in a project-based environment. Education and/or Experience • Minimum of Bachelor’s Degree in Accounting is required. • Experience working with percentage-of-completion accounting and project financial forecasting. • Demonstrated experience partnering with Operations and Project Management teams to support project financial performance and revenue recognition compliance. Direct Reports • This position can up to 1 – 2 direct reports Work Hours AVI-SPL reserves the right to alter work hours and work location as deemed necessary.
Job Summary • This position is responsible for Contract Setup, Billing Operations, Credit/Collections, and Cash Application processes for company lines of business, including Integration Projects, Service, outsourcing staffing, Managed Services, and Equipment Sales. Essential Duties and Responsibilities • Collaborate with Accounting to reconcile sub-ledger accounts, validate revenue recognition, and establish policies for A/R reserves. • Own the monthly WIP review process and ensure accurate project revenue recognition in accordance with company policies, contract terms, and applicable accounting standards. • Partner with Project Managers, Finance, and Operations leadership to validate project progress, estimated costs to complete, forecasted margins, and revenue recognition assumptions. • Analyze project financial performance, identify revenue recognition risks, and recommend corrective actions to ensure accurate reporting and profitability forecasting. • Actively support AP/Treasury in managing overall cash flow to optimize financial health. • Oversee Contract Setup, coordinating Project, Service, and Product Billing to ensure timely project setup and billing processes. • Manage and review change orders, amendments, and contract revisions to ensure compliance and accuracy. • Coordinate project billings in line with contract terms and ensure accurate billing requests are processed. • Oversee progress billing, milestone billing, and percentage-of-completion invoicing activities to ensure compliance with customer contracts and revenue recognition requirements. • Serve as the primary communication point for project accounting activities between Finance, Sales, and Operations (Project Managers). • Work with internal and external customers to research and resolve outstanding issues related to payments, adjustments, or credits. • Support revenue forecasting by reporting on unbilled projects, accounts receivable, backlog, and other key revenue cycle metrics. • Generate and maintain monthly operating reports, participate in project review meetings, and manage special projects as required. • Mentor team members on tools, systems, and revenue cycle operations to build internal capabilities. • Directly supervise Billing, Project Accounting, and Collections personnel, establishing priorities, monitoring performance, and ensuring timely execution of revenue cycle activities. • Provide leadership and oversight for contract setup, project billing, collections, cash applications, and project accounting processes. • Collaborate on strategic growth initiatives and support project managers in updating and communicating project budgets. • Participate in job reviews with Project Managers, ensuring budgets and estimated time to completion are up-to-date. • Support Finance by driving necessary account reconciliations and aligning project data with budgetary goals. Other duties assigned as needed Skills and Abilities • Ability to analyze and interpret financial data and prepare reports • Ability to lead with confidence and create alignment among management • Ability to understand and leverage existing Company systems to provide solutions to the business and recommend new systems when required • Demonstrated leadership and management skills in a team-oriented, collaborative environment • Exceptional strategic thinking and structured problem solving skills • Ability to balance multiple tasks with changing priorities • Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization • Self-starter capable of working independently and ensuring to meet deadlines • Excellent communication and interpersonal skills, both verbal and written • Strong understanding of project accounting, WIP management, revenue recognition principles, and percentage-of-completion accounting. • Ability to analyze project financial data, validate forecasts, and identify revenue recognition risks. • Demonstrated ability to collaborate effectively with internal stakeholders and external customers in a project-based environment. Education and/or Experience • Minimum of Bachelor’s Degree in Accounting is required. • Experience working with percentage-of-completion accounting and project financial forecasting. • Demonstrated experience partnering with Operations and Project Management teams to support project financial performance and revenue recognition compliance. Direct Reports • This position can up to 1 – 2 direct reports Work Hours AVI-SPL reserves the right to alter work hours and work location as deemed necessary.