Team Lead Management Assistance

WHAT YOU WILL DO

Executive Support (50%)

• Calendar & Partnership: Serve as a trusted partner to the CEO; proactively manage a complex calendar and align schedules with business priorities.
• Stakeholder Management: Act as the primary interface for internal/external stakeholders, ensuring seamless communication and follow-up.
• Briefings & Logistics: Prepare agendas, presentations, and materials for leadership meetings; coordinate complex international travel and logistics.
• Confidentiality: Handle sensitive business and personal matters with absolute discretion.

Team Leadership & Operations (50%)

• Team Lead: Lead, mentor, and develop a small team of Administrative Assistants, fostering a high-performing culture.
• Resource Planning: Monitor capacity and distribute workload to ensure seamless administrative coverage across the company.
• Operational Excellence: Optimize administrative processes, drive best practices, and lead hiring and onboarding for the team.
• Projects & Budgets: Independently manage special projects, executive events, and budget tracking.

WHO YOU ARE

• Experience: 5+ years supporting C-level executives, with experience leading or mentoring admin teams.
• Skills: Expert in complex calendar management and navigating fast-paced corporate environments.
• Leadership: Collaborative, hands-on leadership style with a passion for developing others.
• Languages: Fluent in English (written & verbal); French is a plus.
• Working Style: Highly organized, proactive, and resilient under pressure.

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

 

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Mid-Senior levelWorkplace Type: Hybrid