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Position Title:

Nursing: Clinical Support Specialist

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant III

Job Duties:

POSITION:

A full-time university staff position is available in the Department of Nursing beginning July 1, 2026. The working title for the assignment is Clinical Support Specialist with an official title of Administrative Assistant III. This is an expected-to-continue assignment that requires a six-month probationary period. The expected hourly rate for this position will be $24.00 or approximately $50,000 per year.

MINIMUM QUALIFICATIONS:

Demonstrated experience providing administrative or program support in a professional office environment.
Experience managing databases, spreadsheets, or information systems with a high degree of accuracy and attention to detail.
Experience coordinating processes that involve multiple stakeholders and maintaining organized documentation and records.
Strong written and verbal communication skills and the ability to respond to inquiries in a professional and timely manner.

PREFERRED QUALIFICATIONS:

Experience working in higher education, healthcare, or another regulated environment.
Experience supporting clinical education programs, clinical placements, or partnerships with external agencies.
Experience managing compliance documentation, credentialing, or background check processes.
Experience working with data management systems or platforms (e.g., Typhon, SharePoint, Perceptive Content, Canvas, and other university-supported systems).
Experience coordinating or administering agreements, contracts, or documentation with external partners.
Experience maintaining complex spreadsheets, reports, or tracking systems used for operational or compliance purposes.
Demonstrated ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail

DUTIES:

The College of Nursing is seeking a Clinical Support Specialist to provide administrative and operational support for clinical education activities across undergraduate and graduate nursing programs. This position supports clinical placement processes, affiliation agreement administration, student and faculty documentation, data management, and communications with healthcare partners to help ensure students, faculty, and programs meet clinical, regulatory, and university requirements.

Working collaboratively with faculty, staff, healthcare partners, and university stakeholders, the Clinical Support Specialist serves as a key member of the clinical education support team and contributes to the delivery of high-quality nursing education and student success.

A successful candidate will:

Thrive in a highly collaborative environment while effectively managing responsibilities independently.
Demonstrate strong organizational skills and attention to detail when coordinating complex processes and maintaining records.
Communicate professionally and build positive relationships with students, faculty, staff, and healthcare partners.
Manage multiple priorities and deadlines while maintaining a high level of accuracy and customer service.
Learn and effectively utilize a variety of technology systems and databases that support clinical education operations.
Support student success through reliable, responsive, and mission-focused administrative service.
Exercise sound judgment and handle sensitive information with discretion and professionalism.

ABOUT US:

College

The College of Nursing advances the discipline through excellence in education, research, practice, and service. Guided by its core values of community, integrity, curiosity, and well-being, the college fosters a collaborative and student-centered environment that prepares nurses to lead, promote health, and improve health outcomes across populations and the lifespan.

Faculty and staff are committed to creating meaningful learning experiences that support professional growth, innovation, scholarship, and compassionate care. The college values interdisciplinary collaboration, community engagement, rural health initiatives, global learning opportunities, and partnerships that strengthen healthcare outcomes throughout Wisconsin and beyond.

Department

The Department of Nursing offers four degree programs: the traditional Bachelor of Science in Nursing (BSN), the Bachelor of Science in Nursing Completion (BSNC), the Master of Science in Nursing (MSN), and the Doctor of Nursing Practice (DNP). All programs are accredited by the Commission on Collegiate Nursing Education.

Faculty engage in high-impact teaching, scholarship, clinical practice, and service that support student success and advance the profession of nursing. Opportunities exist for faculty and students to collaborate in faculty-mentored scholarly projects, simulation and clinical learning experiences, intercultural immersion opportunities, community-engaged partnerships, and innovative healthcare initiatives.

The university supports a culture of shared governance, lifelong learning, professional development, and inclusive excellence. Faculty benefit from strong institutional support for scholarship, interdisciplinary collaboration, and community partnerships.

For more information about the College of Nursing, visit UW–Eau Claire College of Nursing.

UNIVERSITY and EAU CLAIRE COMMUNITY:

UW-Eau Claire
The University of Wisconsin–Eau Claire is recognized for excellence in teaching, student-centered learning, and meaningful faculty-student collaboration. Consistently ranked among the top public regional universities in the Midwest by U.S. News & World Report, UW–Eau Claire is known for strong academic programs, high-impact learning experiences, and exceptional value.

Faculty and staff are deeply committed to teaching, scholarship, innovation, and community engagement. The university fosters a collaborative environment that supports interdisciplinary work, shared governance, professional development, and inclusive excellence. A hallmark of the UW–Eau Claire experience is the emphasis on faculty mentorship and undergraduate research, providing students with opportunities to engage in scholarly, creative, and professional projects alongside faculty mentors.

Located in Eau Claire, Wisconsin, the university offers a vibrant campus community with strong regional partnerships, access to outdoor recreation and the arts, and a high quality of life. UW–Eau Claire graduates are recognized for leadership, critical thinking, and contributions to their professions and communities.

For more information about UW–Eau Claire, visit University of Wisconsin–Eau Claire About Page.

Eau Claire
Eau Claire offers the advantages of a vibrant regional community with strong healthcare, business, arts, and educational partnerships that support professional, scholarly, and community-engaged opportunities for faculty and students. Located in western Wisconsin at the confluence of the Eau Claire and Chippewa Rivers, the city combines a collaborative community atmosphere with a growing arts, culture, and outdoor recreation scene.

With a population of approximately 67,500 and convenient access to the Minneapolis–St. Paul metropolitan area, approximately 90 miles west, Eau Claire offers a high quality of life with opportunities for year-round recreation, community events, and regional engagement. Residents enjoy extensive parks and trail systems, local festivals, performing arts, live music, and seasonal outdoor activities throughout all four seasons.

The Eau Claire community values creativity, innovation, wellness, and civic engagement, making it an attractive place to live, work, and learn.

For more information about Eau Claire, visit https://www.visiteauclaire.com/.

APPLICATION PROCEDURE:
Applications must be submitted electronically through the UW–Eau Claire Employment Opportunities Page. Applicants will need to create an account or log in to an existing account to apply for the position.

To apply, search for the position titled Nursing: Clinical Support Specialist (Eau Claire, WI) (Job ID #10012123).

Complete applications must include the following materials in PDF format:

Letter of application;
Resume;
Names and contact information for three professional references. References will not be contacted without advance notice to candidates.

Please direct requests for additional information to:

Melissa Boellaard
[email protected]

To ensure full consideration, completed applications must be received by June 29, 2026. Screening may continue until the position is filled.

Key Job Responsibilities:

Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

Prepares and audits complex records, edits documents, and reviews work done by others

Department:

Compensation:

Required Qualifications:

Preferred Qualifications:

Education:

How to Apply:

Contact Information:

Special Notes:

INSTITUTIONAL OVERVIEW

UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit  https://www.uwec.edu/human-resources/employment-opportunities/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

ADDITIONAL INFORMATION

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.