Accountant I - Library Business & Human Resources Service Center

Duties Responsibilities PURCHASING AND PAYABLES PROCESSING • Process and complete iBuy requisitions. Reviews and approves documentation for requisition for completeness and request more information when needed from requester or vendor. • Process yearly memberships purchase orders for the library. • Review and approve invoices for completeness and accuracy for vendors and submit to Payables for payments. • Examines invoice and payment problems with patrons and resolves independently. • Reviews, approves, and processes documentation for non-conforming purchaser orders and transactions. • Reviews, approves, and processes documentation for financial support or sponsorship payments to outside organizations. • Assists vendors in filing new and updated vendor forms. • Train Library staff in the purchasing process. • Maintains documentation, such as subsidiary ledgers, for the Library Business Office. RECONCILE MONTHLY REPORTS AND BANK STATEMENTS FOR LIBRARY OPERATIONS • Examines monthly accounting records for accuracy, completeness and conformance to Library Business Office procedures that included, but not limited to: • Post all invoices, receipts, etc. to Library accounts. • Post and balance internal income and expense transfers. • Update monthly individual income and expense accounts for Library faculty. • Review and edit line references and formulas in computer spreadsheets for accuracy. • Balance sub-ledger accounts to the General Ledger report. • Correct errors and inconsistencies in invoices and receipts and compare monthly statements. • Review all internal income and expense transfer requests for accuracy, account correctness, and proper signatures. • Prepares monthly financial reconciliation reports TRAVEL COORDINATOR AND EMPLOYEE REIMBURSEMENT BACKUP • Create and maintain travel expenditures for all Library employees. • Process Library employees’ reimbursements. • Process travel arrangements and provide conference registration payments. • Open and close program advances, including depositing unused funds to Bursar. PROCESS FOREIGN NATIONAL PAYMENTS • Assist Associate Director of Fiscal Operations in processing Foreign National payments. • Communicate the policies and procedures for Foreign National payments to the Library employees. • Communicate with guests about the needed documentation for scholarships, payments, or reimbursements. • Communicate as needed with University Payroll and University Payables to process payments. PERFORM OTHER RELATED DUTIES AS ASSIGNED • Assist with fiscal year close • Assist with Grants and contracts • Assist in the preparation of financial analysis